Virtual Administrative Assistant – Real Estate

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee, categorize, and manage a high-volume Outlook inbox.

• Establish and uphold folder structures and inbox rules.

• Highlight priority emails and action items for the business owner's review.

• Compose or reply to standard correspondence as instructed.

• Execute precise data entry across various business systems.

• Organize and rename digital files uploaded to Google Drive.

• Ensure that documents are properly filed and easily accessible.

• Assist in scanning, uploading, and categorizing receipts and financial documents.

• Generate and dispatch invoices based on provided details.

• Record payments following detailed instructions from the business owner.

• Offer basic data entry support in QuickBooks across two business entities.

• Assist in scheduling meetings and managing appointments as the role evolves.

• Coordinate calendars and send meeting invitations as necessary.

• Aid business development efforts by organizing outreach and follow-ups.

• Create simple flyers or documents as requested.

• Support ad hoc administrative tasks and projects as they arise.

• Actively seek ways to streamline and enhance daily operations.

⛳️ Requirements

• At least 3–4 years of experience in a virtual assistant, administrative, or operations support position.

• Proven ability to manage a high volume of administrative tasks independently.

• Preference for candidates with experience working remotely with US-based clients or businesses.

• Proficient in Outlook, including inbox management, folder structures, and calendar usage (Required).

• Confident in Google Drive for file organization and document management (Required).

• Basic data entry and invoicing experience in QuickBooks (Required; full bookkeeping not necessary).

• General proficiency in Microsoft Office / Google Workspace (Required).

• Highly organized with a keen attention to detail.

• Excellent written communication skills in English.

• Comfortable working independently with minimal supervision.

• Adaptable and willing to embrace new tasks as the business expands.

• Demonstrates discretion and professionalism when dealing with sensitive business information.

• Nice to Have: Experience supporting a business owner in a startup or early-stage company.

• Familiarity with basic bookkeeping concepts and financial record-keeping.

• Experience in creating simple marketing materials or flyers.

• Background in real estate, title, or legal administration (not required).

🏝️ Benefits

• Fully remote position.

• $50 birthday bonus.

• $200 testimonial bonus.

• $500 monthly entry raffle.

• No tracker, no problem.