Virtual Accountant – Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• This is a long-term opportunity for an individual eager to gain a comprehensive understanding of a business, take charge of the financial records, and grow in tandem with the organization.

• Company Profile:

• Our client operates as a real estate development firm in Texas, specializing in property renovations, construction projects, Airbnb rentals, and real estate sales. The company oversees various properties categorized in QuickBooks, manages numerous transactions for diverse projects, and functions with a virtual team. The culture is characterized as hands-on and highly collaborative, with team members frequently communicating throughout the day despite being located in different areas.

• Overall purpose and responsibilities of the role:

• Our client is in search of a full-time virtual accountant/bookkeeper (preferably based in the Philippines) to oversee the financial operations of a growing construction and real estate enterprise, as well as personal and related entity finances.

⛳️ Requirements

• Duties and Responsibilities:

• About the Business:

• A construction remodeling/fix-and-flip company (300–500 transactions per month)

• Rental property management (low volume)

• Real estate sales activities (low volume)

• Artist studio operations (approximately 20 transactions/month)

• Personal financial tracking is included

• Bookkeeping & Financial Management:

• Oversee and maintain financial records in QuickBooks

• Categorize and reconcile 300–500+ transactions monthly

• Ensure accurate bookkeeping across various sectors, including:

o Construction business

o Personal finances

o Rental properties

o Real estate activities

o Artist studio operations

• Conduct monthly reconciliations for bank and credit card accounts

• Guarantee that all financial information is clean, precise, and continuously updated

• Project-Based Expense Tracking:

• Monitor expenses by project (e.g., flips, remodels, rentals)

• Track and oversee:

o Vendor payments

o Contractor expenses

o Material purchases

• Manage bills, payments, and recurring expenses, including:

o Mortgages

o Insurance premiums

o Utilities and other ongoing commitments

• Accounts Payable (Primary Focus):

• Supervise and manage all accounts payable processes

• Schedule and ensure timely payments for all liabilities

• Verify accuracy and completeness of all expense and payment documentation

• Expense Intake & Communication:

• Handle receipts and expense submissions from the field team via WhatsApp and other communication platforms

• Log and categorize expenses in real-time

• Maintain organized digital records of all receipts and supporting documents in Google Drive

• Expense Analysis & Financial Monitoring:

• Analyze spending trends across all accounts and entities

• Identify and anticipate recurring and forthcoming expenses

• Develop systems for forecasting cash flow needs

• Highlight unusual, inconsistent, or excessive spending patterns

• Reporting & Financial Organization:

• Prepare weekly and monthly Profit & Loss (P&L) statements

• Provide monthly financial summaries and cash flow snapshots

• Deliver expense breakdowns by project and property

• Keep financial records in a CPA/tax-preparation-ready condition at all times

🏝️ Benefits

• Minimum of 3 years of bookkeeping and/or accounting experience

• Strong hands-on experience with QuickBooks or similar accounting software (required)

• Demonstrated ability to accurately manage high-volume transactions

• Advanced skills in Microsoft Excel and/or Google Sheets

• Excellent organizational abilities and keen attention to detail

• Strong analytical and problem-solving skills, with a proactive approach beyond mere data entry

• Capacity to identify patterns and maintain consistency in financial records over time

• Clear and professional written and verbal communication skills in English

• Comfort using digital communication tools, including WhatsApp, for team coordination

• Strong sense of ownership, accountability, and commitment in managing financial responsibilities

• Preferred Qualifications:

• Experience in accounting within the real estate or construction sector

• Familiarity with job costing or project-based accounting