Executive Assistant – Bookkeeping, Property Management Support

This is a fully remote position, open to applicants in Kenya.

📋 Description

• Assist in the daily operations and administrative tasks of the office.

• Oversee email inboxes, manage correspondence, prioritize tasks, and compose responses as instructed.

• Organize calendars, arrange meetings, appointments, reminders, and recurring responsibilities.

• Maintain the organization and accessibility of digital documents, files, and business information.

• Provide support for both business-related and personal administrative duties as required.

• Anticipate needs proactively by preparing meeting links, documents, reminders, and follow-up tasks.

• Offer bookkeeping assistance utilizing QuickBooks Online.

• Manage, organize, and respond to guest inquiries through platforms such as Airbnb, Vrbo, Hostaway, and others when permitted.

• Oversee and structure email communication, prioritizing urgent matters for timely responses.

• Identify opportunities to streamline workflows and enhance operational efficiency.

⛳️ Requirements

• 2–3+ years of experience in supporting executives, business owners, entrepreneurs, real estate professionals, or leaders in professional services.

• Bachelor's degree in Business Administration, Commerce, Communications, Finance, Accounting, Real Estate, Project Management, or a related field is preferred.

• Background as an Executive Assistant, Administrative Assistant, Office Manager, Operations Assistant, Bookkeeping Assistant, or in a similar capacity.

• Basic bookkeeping knowledge, including experience with QuickBooks Online, receipt management, expense categorization, and financial record maintenance.

• Proficient in Microsoft Office and general technological skills, with the capability to quickly learn new software.

• Exceptional written and verbal English communication skills, maintaining a clear and professional tone.

• Highly organized and detail-oriented, demonstrating strong follow-through and the ability to manage multiple tasks effectively.

• Capable of working independently following training, taking initiative, and proactively resolving issues.

• Professional, reliable, trustworthy, discreet, and service-oriented.

• Strong sense of ownership, treating the client’s business with care and diligence.

🏝️ Benefits

• Performance-based raises

• Flexibility for remote work

• Chance to collaborate with a diverse and dynamic team

• Opportunities for career advancement