Training and Program Operations Specialist

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Design and organize training curricula for apprenticeship programs.

• Structure and document training pathways, competencies, and learning objectives.

• Create training materials such as guides, manuals, and program documentation.

• Translate program concepts into organized, scalable training systems.

• Coordinate the documentation and compliance requirements for the apprenticeship program.

• Maintain training records, logs, and necessary reporting components.

• Support the onboarding framework for apprentices from a training perspective.

• Collaborate with HR to ensure training aligns with hiring and onboarding processes.

• Research and identify Continuing Education Units (CEUs) that meet program needs.

• Identify and manage training platforms, tools, and external learning resources.

• Keep organized records of CEU usage and requirements.

• Develop Standard Operating Procedures (SOPs) related to training and program implementation.

• Ensure all training processes are documented, organized, and repeatable.

• Maintain a centralized organization of all training and program materials.

• Create PowerPoint presentations, training presentations, and internal materials.

• Assist in the development of new program initiatives (e.g., transition programs).

• Support grant-related activities, including research and document preparation.

• Execute special projects that contribute to organizational growth and efficiency.

• Provide operational support to leadership in establishing scalable systems.

• Manage executive calendars.

• Conduct email triage.

• Coordinate follow-ups.

• Organize meetings.

⛳️ Requirements

• Strong organizational and execution capabilities.

• Experience in program coordination, training development, or operations is preferred.

• Ability to follow directions and independently create structured outputs.

• Excellent writing and documentation skills.

• Comfortable working in a fast-paced, growth-oriented environment.

• High level of initiative and adept problem-solving skills.

• Ability to operate with minimal supervision.

• Proactive anticipation of needs (upcoming tasks, potential gaps, operational inefficiencies) before direction is given.

• Initiative to address issues independently without direction.

🏝️ Benefits

• Health, Dental & Vision: Company-sponsored plans are available, with employer contributions for eligible full-time employees.

• Quick Benefits Start: Benefits eligibility begins after 30 days, with coverage effective from the first of the month following Day 30.

• Paid Time Off: Full-time employees accrue 10 days (80 hours) annually starting on Day 31 to support rest, personal needs, and wellness.

• Flexible Holidays: There is no fixed holiday calendar—team members are empowered to plan their schedules and observe holidays that are meaningful to them.