Trade Show & Event Management Specialist

This is a fully remote position, open to applicants in Florida, +3 more states.

📋 Description

• Assist senior Event Managers in the planning and execution of both internal company events and external client-oriented events.

• Provide supplementary support for trade shows as necessary.

• Take the lead in organizing smaller Tier 3 events from the planning phase through to on-site execution.

• Conduct research to identify event venues, vendors, gifting options, and branding materials; prepare summaries and presentation documentation.

• Oversee vendor onboarding, contract management, and payment tracking processes.

• Aid in the setup of registration, attendee communications, and on-site registration utilizing event management platforms.

• Verify attendee manifests, registration data, and hotel rooming lists for accuracy and thoroughness.

• Manage logistics for transportation, shipping, setup, teardown, and overall on-site event operations.

• Travel to event locations as needed.

• Assist Event Managers and Attendee Managers throughout all phases of events.

• Help with budget monitoring and reporting, raising any discrepancies or issues as they arise.

• Gather and organize post-event feedback and support in reporting and evaluations.

• Foster communication between internal teams, vendors, and event partners.

⛳️ Requirements

• Bachelor’s degree or equivalent experience related to the role.

• At least 5 years of experience in event planning, event operations, or event coordination roles.

• Proficient in event management, registration, and budgeting tools, particularly Cvent.

• Familiarity with operational workflows for internal events, external client-facing events, and trade shows.

• Understanding of contracts, payment processes, vendor coordination, and on-site logistics.

• Capability to manage multiple support tasks, timelines, and priorities concurrently.

• Experience collaborating with vendors and internal teams on contracting and payment procedures.

• High accuracy in handling registration data, attendee lists, rooming lists, and financial documents.

• Excellent written and verbal communication skills.

• Competence in creating internal presentations and providing updates to stakeholders.

• Basic experience in supporting event budget tracking and reconciliation.

• Ability to adapt to shifting priorities and on-site requirements in a dynamic event environment.

• Willingness and availability to travel approximately 50% of the time, including for international trips.

• CMP certification is preferred but not mandatory.

🏝️ Benefits

• Medical, Dental, & Vision Plans

• 401(k)

• FSA/HSA

• Commuter Benefits

• Tuition Assistance Plan

• Vacation and Sick Time

• Paid Parental Leave

• Global Together We Thrive well-being program featuring tools, programs, and resources for physical, mental, social, and financial well-being.