Temporary Human Resource Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Maintain, audit, and update confidential personnel files within Paylocity and electronic archives.

• Upload documents, track necessary forms, and ensure accurate employee records across client entities.

• Coordinate administrative responsibilities for hiring, onboarding, and offboarding processes.

• Prepare offer letters and set up new hires in Paylocity.

• Monitor the completion of I-9 forms and tax documents, as well as distribute onboarding materials.

• Assist with pre-payroll administration, including auditing timesheets and tracking any missing employee information.

• Organize payroll documentation to meet established deadlines.

• Provide basic support regarding Paylocity portal access and standard benefits inquiries.

• Oversee mandatory training and completion of compliance policies.

• Send reminders and escalate overdue compliance items to the HR Director.

• Address routine HR inquiries and manage incoming communications related to operations.

• Assist with scheduling and special projects as requested by the HR Director or Operations leadership.

• Report directly to the HR Director and provide support to the Operations Department.

⛳️ Requirements

• A demonstrated commitment to progressive causes and a passion for thriving in a fast-paced environment.

• A strong interest in fostering and maintaining a positive work environment while resolving interpersonal issues.

• High proficiency in Google Workspace (Docs, Sheets, Drive), Microsoft Office, and various web-based tools.

• Exceptional organizational abilities and a keen attention to detail in managing records and numerical data.

• Proven capability to handle confidential information with the highest level of discretion and professional ethics.

• A minimum of 1 year of experience in administrative, operational, or HR support is preferred; internships and campaign operations experience are also considered.

• Previous experience with Paylocity or a similar HRIS platform is preferred.

• Experience working within progressive political campaigns, non-profits, or community organizations is advantageous.

• Access to a reliable laptop, smartphone, and stable internet connection is necessary.

• Willingness to work long hours and/or weekends, particularly during peak campaign periods.

• Ability to sit for extended periods while performing data entry and to stand for long durations during remote training or job responsibilities.

• Capability to use a computer and/or smartphone and engage in frequent voice or video calls.

🏝️ Benefits

• Potential travel to on-site dynamic field office environments and various community settings.

• Remote workspace flexibility.

• Opportunities for potential full-time employment during the election cycle through December 31, 2026.