Temporary AP Specialist

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Manages and oversees vendor payments and expenditures to ensure that company payments are precise and up-to-date.

• Handles accounts payable duties, which encompass full-cycle accounts payable matching, batching, coding, and issuing checks. With a thorough understanding of the “procurement to payable cycle,” follows up with purchase order initiators regarding payable status. Collaborates with vendors to resolve issues and clarify invoices while maintaining vendor files for the vendor database.

• Regularly receives and processes invoices from non-contracted providers by verifying pricing according to agreements and collaborates closely with Network Services.

• Imports statements from contracted network providers and intercompany statements into the accounting system.

• Reconciles vendor invoices and statements, presenting billing reconciliations to management; ensures cash payments are executed accurately and promptly, and may assist with the monthly closing process.

• Acts as the administrator for the travel and expense application and related statements. This may involve providing customer support to employees needing assistance, updating the system as required, and conducting basic analysis and reconciliation of credit card accounts.

• Processes new user enrollments in the system and updates system changes as requested in a timely manner. Monitors system interfaces with the accounting system to guarantee data integrity.

• Provides support for the employee credit card program, serving as the main contact between credit card companies and employees, sending monthly reminders to employees to code expenses, and processing new corporate credit cards and cancellations.

• Assists with ad-hoc projects as needed.

• Performs additional duties as assigned or as necessary.

⛳️ Requirements

• High School Diploma or GED. A degree in accounting or a related field is preferred.

• Experience in the healthcare or medical sectors, particularly with an understanding of durable medical equipment, is strongly preferred.

• A minimum of two years’ experience in accounts payable.

• Familiarity with basic accounting concepts and principles.

• The ability to establish and maintain trust, respect, and cooperation among team members is essential.

• Must be proactive and self-directed, demonstrating excellent time management, decision-making, and organizational skills.

• Attention to detail is a must.

• An exceptionally high level of accuracy and superior organizational skills are required.

• Ability to thrive in a fast-paced environment and manage multiple priorities.

• Capability to work effectively and independently.

• Strong decision-making skills and attention to detail.

• Essential understanding and adherence to the policies governed by the accounting department.

• Proficient PC skills, including all Microsoft Office applications, with a strong command of MS Excel.

• Experience with web-based tools is required.

• Familiarity with QuickBooks Enterprise software is strongly preferred.

• Familiarity with the Concur application is strongly preferred.

🏝️ Benefits

• No travel is required.

• Work is typically conducted in an office environment or remote setting with minimal exposure to unpleasant or hazardous working conditions.