Systems Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the main contact for daily Kantata system administration on designated accounts

• Ensure the accuracy of project-related data for the assigned accounts

• Maintain a solid understanding of NetSuite in relation to Kantata functionality

• Collaborate with Client Project Leads to keep project information precise, including project values, scope modifications, invoicing schedules, and resource allocation

• Work with Finance Operations for the setup and modification of Sales Orders

• Participate in internal status meetings and update systems based on the discussions

• Notify Client Project Leads when billing volumes risk exceeding deliverables or tasks

• Review monthly out-of-pocket expenses on finalized client invoices and update the system accordingly

• Monitor Kantata for potential client overservice scenarios and relay pertinent details for action planning

• Organize and attend monthly EAC meetings and update Kantata in line with deadlines

• Capture and implement month-end modifications across assigned projects

• Assist in business planning preparations by gathering necessary information

• Ensure that completed projects have all tasks, billing milestones, and pass-through cost line items marked as complete

• Mark completed projects as finished and coordinate post-completion audits and archiving with Financial Operations

⛳️ Requirements

• Bachelor’s degree

• 2 years of experience in project administration or coordination, business or financial operational support, or ERP/PSA system administration

• Familiarity with Kantata or similar systems such as FinancialForce or Workday PSA

• Practical experience in managing project budgets, hours, and expenses

• Experience in coordinating with multiple stakeholders

• Background in implementing best practices for data accuracy and reporting

• Preferred experience in the MedComm industry

• Strong financial acumen

• High attention to detail

• Capacity to multitask and collaborate with internal teams

• Excellent oral and written communication skills

• Must be available to work during EST hours

🏝️ Benefits

• Comprehensive benefits package emphasizing health and well-being, personal financial health, professional development, and a balanced work/life integration