Subcontracts Administrator – Purchasing Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the entire lifecycle of subcontracts and purchase orders, encompassing solicitation, evaluation, negotiation, award, and closure.

• Ensure adherence to all relevant regulations, including FAR, DFARS, and the company’s purchasing policies.

• Act as the main point of contact between internal stakeholders (program management, engineering, manufacturing, quality) and external suppliers.

• Carry out sourcing activities such as developing requests for quotes (RFQ), issuing solicitations, and selecting suppliers.

• Conduct market research to identify qualified suppliers and support competitive procurement strategies.

• Create and distribute RFQs/RFPs; conduct price and cost analyses, and assess supplier proposals for adequacy, compliance, and risk.

• Analyze supplier proposals for cost, technical acceptability, and adherence to requirements.

• Negotiate pricing, delivery timelines, terms and conditions, and commercial licensing agreements to achieve optimal value and reduce risk.

• Support manufacturing operations by procuring materials, components, and services that align with production schedules and technical specifications.

• Draft, review, and negotiate subcontract terms, including flow-down provisions, data rights, IP/licensing clauses, and indemnification terms.

• Prepare and issue purchase orders and subcontracts in line with internal procedures and regulatory requirements (e.g., FAR/DFARS where applicable).

• Monitor subcontractor performance regarding cost, schedule, and technical compliance; proactively address any performance issues.

• Maintain precise procurement files and documentation to facilitate audits (e.g., CPSR, DCMA reviews).

⛳️ Requirements

• Bachelor’s degree in Business, Supply Chain Management, Contracts, or a related field (or equivalent experience).

• 5+ years of experience in subcontracts administration, procurement, sourcing, acquisition, or purchasing within a government contracting context.

• Strong familiarity with FAR, DFARS, and associated federal acquisition regulations.

• Experience in supporting manufacturing environments, including the procurement of materials, components, and production-related services.

• Documented experience in negotiating commercial terms and conditions, including software or technical licensing agreements.

• Proven capability to perform cost/price analysis and assess supplier proposals.

• Exceptional negotiation, communication, and analytical abilities.

• Proficient in ERP systems (e.g., Deltek Costpoint or similar) and Microsoft Office applications.

🏝️ Benefits

• Health Insurance

• Career Development

• Paid Time Off

• Flexible Work Arrangements