Staff Accountant, USG Contracts

This is a fully remote position, open to applicants in United States.

📋 Description

• Prepare and record routine journal entries under the supervision of the Senior Accountant.

• Reconcile designated general ledger accounts and investigate any discrepancies.

• Review monthly transactions to ensure completeness, accuracy, appropriate coding, and supporting documentation.

• Assist with accruals, prepaid expenses, reclassifications, and other month-end closing activities.

• Maintain schedules and supporting documentation for both monthly and annual financial reporting.

• Support year-end closing and external audit activities.

• Prepare recurring financial schedules and reports for Research and Development (R&D) programs.

• Update financial planning models with actual results, approved budgets, forecasts, and staffing information.

• Validate formulas, investigate variances, and assist with monthly financial reviews.

• Prepare reconciled general ledger activity, labor data, and invoice information for Earned Value Management reporting and program analysis.

• Assist with budget-to-actual reporting and investigate significant variances.

• Support management reports and financial presentations.

• Review R&D timesheet coding, communicate updates on coding, and resolve discrepancies with staff.

• Maintain R&D accounting structures in NetSuite, including the creation and management of fund codes.

• Identify opportunities to enhance and automate financial reporting using Smartsheet, SharePoint, and other business systems.

• Support the implementation and adoption of new financial systems, tools, and technologies.

• Perform additional duties as assigned.

• Collaborate closely with Finance, Program Controls, R&D, Human Resources, and other departments to maintain accurate financial records and ensure costs are appropriately recorded, supported, and allocated.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.

• A minimum of 4 years of accounting experience, including U.S. Government (USG) contract accounting.

• Preferred: 2 or more years supporting research, development, or grant-funded programs.

• Strong understanding of U.S. Government contracting requirements, cost principles, and invoicing processes.

• Proficiency in NetSuite, including NetSuite Planning & Budgeting (NSPB), or similar accounting software.

• Experience with Paylocity or similar payroll software.

• Familiarity with timekeeping software.

• Proficient in Microsoft Office applications, including Excel, Outlook, PowerPoint, Teams, and Word, as well as Zoom video conferencing.

• Ability to quickly learn new systems and requirements.

• Demonstrated integrity, accountability, flexibility, and a strong work ethic.

• Excellent organizational skills with the capability to thrive in a fast-paced environment.

• Strong capacity to prioritize, manage multiple responsibilities, and meet deadlines.

• Exceptional customer service and interpersonal skills.

• Subject to a criminal background investigation.

• Request for three professional references.

• Verification of education/degrees.

• Must be authorized to work in the United States without employer sponsorship.

• Preferred: experience supporting U.S. Government contracts, grants, or federally funded programs.

• Preferred: familiarity with government contracting requirements, cost principles, invoicing, and documentation standards.

• Preferred: experience supporting research, development, scientific, or grant-funded programs.

• Preferred: experience with NetSuite or a comparable enterprise resource planning system.

• Preferred: experience with NetSuite Planning and Budgeting or similar budgeting software.

• Preferred: experience with Paylocity, ClickTime, Bill.com, American Express reporting, Smartsheet, or SharePoint.

• Preferred: familiarity with Uniform Guidance, Earned Value Management, or Incurred Cost Submissions.

• Preferred: experience assisting with financial, government contract, or compliance audits.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Flexible spending accounts.

• Flexible vacation leave.

• Sick leave.

• Short-term disability options.

• Long-term disability options.

• 10 federal holidays.

• End-of-year winter break.

• Employer matching 401(k) plan.