Staff Accountant – Special Projects

This is a fully remote position, open to applicants in United States.

📋 Description

• Assess vendor invoices to ensure adherence to grant terms and internal standards.

• Input invoices into NetSuite and verify that all necessary supporting documentation is included.

• Manage accounts payable invoices in accordance with JFF policies and designated timelines.

• Execute weekly check runs to facilitate prompt vendor payments.

• Address payment discrepancies and handle vendor inquiries effectively.

• Supervise the accounts payable email account, responding to JFF staff and vendor communications.

• Process online payments via vendor portals and ensure timely entries in the accounting system.

• Handle journal entries in NetSuite, including those pertaining to online payments.

• Maintain vendor records, including W-9 documentation and ACH payment information.

• Foster and maintain relationships with both internal staff and external vendors.

• Update vendor contract details and monitor outstanding payments against approved agreements.

• Process Forms 1099 for qualifying vendors.

• Collaborate with program staff and the Grant Management team to secure invoice approvals.

• Facilitate information exchange between JFF and the Prime organization, including regular payment reporting.

• Assist with cash requests from Prime and drawdowns from the payment management system, ensuring proper reviews and approvals.

• Collaborate with Contracts and Grant Stewards teams to ensure compliance with procurement policies.

⛳️ Requirements

• 3 to 5 years of relevant experience in accounts payable within a fast-paced environment.

• Experience with federal grants is preferred.

• Proficient in Microsoft Excel, Microsoft Word, and various database applications.

• Familiarity with accounting software like NetSuite is advantageous.

• Experience with nonprofit organizations or in cost accounting is beneficial.

• Understanding of general accounting principles and practices.

• Excellent organizational, analytical, and problem-solving abilities.

• Strong written and verbal communication skills.

• Ability to juggle multiple priorities, work under pressure, and meet tight deadlines.

• Detail-oriented, collaborative, proactive, and dedicated to ongoing learning.

• Commitment to JFF’s mission and guiding principles.

• Dedication to values of inclusion, belonging, and well-being.

• Ability to cultivate positive and collaborative relationships.

• No employer-visa sponsorship; positions are not available to F-1 student visa holders.

🏝️ Benefits

• Flexible work hours.

• Balanced workloads.

• Opportunities for professional development.

• Career advancement possibilities.

• Competitive salary packages.

• Comprehensive benefits program with options for flexibility and choice.

• Fully remote, in-person, or hybrid work arrangements.

• Annual home office stipend for regular full-time and part-time employees.

• Provision of office equipment as necessary for new hires.

• Accessibility accommodations provided during the application and hiring processes.