Staff Accountant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the vendor register and facilitate the onboarding of new vendors/suppliers in Bill.com, ensuring invoices follow the correct approval processes.

• Manage the dedicated Accounts Payable (AP) mailbox and collaborate with department leaders regarding vendor payments.

• Ensure that expenses are accurately assigned to the appropriate account (COGS, OpEx) and department.

• Review employee expense reimbursements and corporate card transactions for compliance with policy, correct coding, and complete receipts.

• Document disbursements in the accounting system (including wires, ACH, direct debits, tax payments, etc.).

• Process customer receipts, taking into account foreign-exchange differences and bank fees.

• Execute approved payments through Bill.com or set them up directly in the banking system.

• Update the weekly cash forecast to reflect anticipated vendor payments.

• Prepare accounts payable aging reports for review.

• Reconcile all bank and credit card accounts (including checking, PayPal, Stripe, AMEX, etc.).

• Reconcile accounts payable between QuickBooks Online and Bill.com; compute revaluation entries.

• Maintain the fixed-asset register (including depreciation, additions, and disposals/write-offs) as well as the intangible-asset register (covering amortization and capitalization).

• Prepare schedules and journals related to prepaid amortization, accruals, and loans (including interest expense and debt issuance costs).

• Conduct analytical reviews of expense accounts and proactively identify overspending.

• Monitor supplies shipped into the U.S. for use-tax reporting; support expense reporting by vendor and department.

• Handle 1099 reporting and obtain W-9 / W-8 forms prior to payment. Assist in preparing schedules for tax-return submissions.

⛳️ Requirements

• A minimum of 3 years of progressive accounting experience focusing on Accounts Payable and general ledger/month-end closing (experience in a startup or lean team is an advantage).

• Strong understanding of U.S. GAAP principles: accruals, prepaids, fixed and intangible assets, and foreign exchange.

• Proficient in advanced Excel functions (including pivot tables, lookups, and large-volume reconciliations).

• Practical experience with QuickBooks Online, Bill.com, and Expensify.

• Excellent attention to detail, a proactive ownership mindset, and effective written communication for cross-functional collaboration.

• Professional proficiency in English (both written and verbal) is mandatory.

• Preferred: Degree in Accounting or Finance, or equivalent experience; exposure to SaaS/tech environments, and multi-entity or multi-currency accounting.

🏝️ Benefits

• Flexible work arrangements

• Professional development opportunities