Staff Accountant

This is a fully remote position, open to applicants in California, +6 more states.

📋 Description

• Process vendor invoices using Bill.com, which includes coding, matching with POs and receipts, and routing for approval.

• Oversee the 3-way match process through Fulfil.

• Manage vendor setup as well as W-9 and 1099 forms.

• Reconcile vendor statements effectively.

• Review credit card transactions to ensure receipts are accurate and properly coded.

• Invoice customers as required.

• Apply cash and remittances while researching any short payments.

• Take ownership of the AR aging process and follow up on overdue accounts.

• Set up new customers in the accounting systems and maintain their credit terms.

• Prepare journal entries for accruals.

• Perform monthly reconciliations of bank, credit card, clearing, and Bill.com clearing accounts.

• Provide updates on all aging A/R and A/P accounts.

• Track and reconcile customer deductions, chargebacks, promotions, and trade spending.

• Manage month-end accruals and assigned balance sheet reconciliations.

• Oversee the 1099 processing.

• Document processes and assist in strengthening internal controls.

• Aid in system integrations, automation, and ad hoc analyses.

• Carry out additional duties as assigned.

• Work under the direct supervision of the Controller.

⛳️ Requirements

• Strong understanding of GAAP, accrual accounting, and the complete close cycle.

• Hands-on experience with full-cycle accounts payable and receivable.

• Proficient Excel skills: including lookups, pivot tables, and maneuvering through large data exports.

• Detail-oriented, organized, and capable of managing deadlines.

• Familiarity with Fulfil, QuickBooks Online, Bill.com, Ramp, and Glimpse is advantageous.

• Preferred experience with retailer EDI invoicing, deductions, and trade spending (Costco, Walmart, UNFI, Kehe).

• Interest in automation, SQL or BI tools, and a keen desire to utilize AI for improving processes.

• 2–4 years of accounting experience, ideally within manufacturing, consumer packaged goods, or the food industry.

• Bachelor’s degree in accounting is preferred.

• Must reside in and work from California, Illinois, Michigan, Missouri, Texas, Washington, or Wisconsin.

• Ability to sit for prolonged periods at a desk and work on a computer.

• Reliable internet connection and a quiet workspace are essential.

🏝️ Benefits

• Comprehensive health coverage that includes medical, dental, and vision insurance.

• MiLa covers 75% of employee premiums and 25% of dependent premiums.

• Optional Extra Protection for Life & AD&D (with guaranteed issue amounts at the time of hire), Hospital, and Short Term Disability.

• 401(k) plan available.

• Fully remote work opportunity.

• Minimal travel required.

• Full-time position with 40 hours per week commitment.

• Standard business hours from Monday to Friday.