Site Financial Analyst II

This is a fully remote position, open to applicants in United States.

📋 Description

• Support the Financial Management Services department with revenue recognition, client invoicing for Sites, pass-through expenses, and payments to investigators.

• Oversee accounts receivable related to Sites.

• Under the guidance of the Senior Site Financial Analyst, create and negotiate budgets for Site clients.

• Examine budgets and costs in accordance with contractual stipulations within the CTMS system.

• Revise contract amendments and finalize reconciliations for completed Sites.

• Generate timely and precise invoices.

• Identify monthly journal entries for the General Ledger.

• Audit Site progress to confirm the accuracy of billed revenue.

• Monitor payment terms and invoiceable items.

• Facilitate timely customer payments and monthly cash applications.

• Conduct reconciliations for customer/Site accounts and implement necessary adjustments in the General Ledger and CTMS.

• Address invoicing issues with both internal and external customers.

• Keep organized billing and accounts receivable files in preparation for audits.

• Prepare for and participate in monthly teleconferences for Site reviews.

• Compile reports and financial data, reviewing FMS reports for accuracy.

• Assess aging invoices and unbilled balances, propose actions, and coordinate the resolution of issues.

• Assist with the distribution of direct labor expenses and allocations of direct expenses.

• Track patient stipends, allocate them to Sites, and ensure accurate customer invoicing.

• Reconcile accounts for pass-through revenue and expenses.

• Compare actual pass-through costs against budgets and ensure compliance with contracts.

• Utilize CTMS for reporting, tracking, and processing sponsor and investigator/Site payments.

• Leverage NetSuite for invoicing and reporting purposes.

• Assist with the month-end accounting close and additional Finance/Accounting tasks.

• Suggest and implement enhancements to processes and systems.

• Maintain confidentiality and provide information for both internal and external audits.

• Deliver reports to Finance executives, directors, and management.

• Take charge of tasks with minimal supervision and aid other analysts in troubleshooting issues.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business, or a related field, or equivalent experience.

• Preferred experience as a Site Accountant with a background in clinical research.

• Familiarity with Site or job cost systems, reporting, company or departmental accounting, reconciliations, reimbursable tracking, budgeting, and analysis.

• Understanding of general accounting processes is an advantage.

• Highly detail-oriented in a dynamic environment.

• Ability to collaborate effectively within a team.

• Strong organizational skills and effective workload management.

• Ability to track timelines and deadlines proficiently.

• Exceptional written and verbal communication capabilities.

• Proficient in Microsoft Word, Excel, and Outlook.

• Experience with CTMS (Clinical Trial Management System) is a plus.

• Familiarity with NetSuite is advantageous.

• Availability during core hours of 9:00 a.m. to 3:30 p.m. is required.

• Must work 37.5 hours each week to maintain full-time status.

• Occasional evening and weekend work may be necessary.

• Minimal travel is expected (less than 10%).

🏝️ Benefits

• Full-time employment status maintained at 37.5 hours per week.

• Some flexibility in working hours, though availability is required during core hours of 9:00 a.m. to 3:30 p.m.

• Commitment to equal employment opportunities and a discrimination-free workplace.

• Reasonable accommodations for qualified individuals with disabilities.