Senior Union Payroll Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Accurately process intricate U.S. and Canadian payrolls in a timely manner while ensuring adherence to regulatory standards.

• Assess wage calculations, deductions, withholdings, taxes, fringe benefits, and employee modifications.

• Manage union payrolls, including fringe reporting and compliance with union agreements.

• Oversee the processing and reporting of prevailing wage and certified payroll.

• Perform monthly, quarterly, and annual reconciliations of payroll, tax, and bank accounts.

• Ensure compliance with wage and hour regulations, union contracts, payroll legislation, and reporting obligations.

• Facilitate payroll-related initiatives, monitor action items, engage with stakeholders, and drive projects to completion.

• Direct the daily prioritization of payroll tasks and communicate payroll challenges, tax issues, and system improvements.

• Collaborate with internal teams, vendors, and outsourced payroll providers to enhance processes and systems.

• Create, review, and analyze a variety of reports, including payroll, year-end, union fringe, general ledger, audit, and management reports.

• Keep abreast of union and regulatory changes and modify payroll processes and system configurations accordingly.

• Maintain precise and confidential payroll records and documentation.

⛳️ Requirements

• Construction experience is essential.

• Proficient in managing prevailing wage and union payrolls.

• Minimum of 3 years of experience in multi-state payroll processing.

• At least 3 years of experience in union payroll processing and reporting.

• A minimum of 3 years of experience with prevailing wage payrolls.

• At least 3 years of high-technical payroll processing experience.

• Intermediate to expert-level skills in Excel, including proficiency with pivot tables, VLOOKUPs, and macros.

• Quick learner with new systems.

• Experience in job costing and allocating payroll costs to projects.

• Hands-on experience with CMiC or similar construction/contractor-focused systems is preferred.

• Familiarity with union environments and the complexities of union payroll.

• A bachelor’s degree in accounting, finance, or a related field is preferred.

• Certification as a Certified Payroll Professional (CPP) is preferred.

• Ability to maintain confidentiality regarding employee and company information.

• Willingness to work standard business hours, with flexibility as needed to meet deadlines and support payroll cycles.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan with options for Pre-tax and Roth post-tax contributions.

• Voluntary Life Insurance and AD&D coverage for employees and their dependents.

• Short-term and long-term disability insurance.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Paid Time Off/Leave options including PTO, Vacation, or Sick Leave.

• Flexible work location.

• Standard business hours with some flexibility as required.

• Remote onboarding, training, and continued collaboration.