Senior Scheduler

This is a fully remote position, open to applicants in Arizona, +4 more states.

📋 Description

• Oversee daily clinical staffing to guarantee smooth operations across all locations.

• Evaluate productivity metrics and collaborate with Practice Administration to make staffing modifications according to operational needs.

• Implement real-time scheduling updates for unexpected call-ins and shift changes.

• Daily assign providers based on shift type, credentialing status, and surgeon requests while ensuring patient care is prioritized.

• Address anesthesia provider requests from both surgeons and patients.

• Ensure coverage plans are in alignment with surgical block time usage and anticipated case volumes.

• Retrieve OR schedules two weeks in advance to forecast staffing requirements and communicate with relevant sites.

• Recruit and reposition staff as needed to accommodate scheduling demands.

• Assist with requests for shift swaps and days off.

• Develop the monthly schedule for specialty shifts, including assigning on-call shifts for staff.

• Input the hospital call schedule into IKE and disseminate it accordingly.

• Oversee the annual vacation selection process.

• Modify schedules in response to add-on cases, cancellations, or emergencies.

• Communicate daily schedules and updates to scout and anesthesia personnel.

• Create and maintain monthly or quarterly call schedules, encompassing weekends and holidays.

• Ensure fairness and equity in call and weekend assignments.

• Coordinate vacation, CME, and personal time-off requests.

• Anticipate staffing shortages due to vacations, leaves, or open positions.

• Arrange locum or per diem coverage as necessary.

• Ensure compliance with contractual obligations regarding coverage and call frequency.

• Collaborate with practice administration to assess daily staffing needs.

• Manage shift swaps and coverage requests among providers.

• Verify and confirm provider credentialing for each facility prior to scheduling.

• Maintain and update scheduling software (Spinfusion).

• Track attendance, shift compliance, and hours worked for payroll and productivity purposes.

• Generate reports on staffing utilization, coverage ratios, and scheduling patterns.

• Coordinate onboarding and orientation schedules for new or locum providers.

• Act as the primary contact for scheduling-related inquiries or issues.

• Communicate changes swiftly and professionally to staff and hospital partners.

• Proactively identify and resolve scheduling conflicts.

• Participate in leadership or staffing meetings to review coverage and optimize resource allocation.

⛳️ Requirements

• 3-5 years of experience in the healthcare sector with a documented track record of upward mobility.

• Exceptional verbal and written communication skills.

• Ability to prioritize tasks and work autonomously with minimal oversight.

• Capable of collaborating effectively with staff, physicians, and external stakeholders.

• Proficient keyboard skills with knowledge of Microsoft Word, Excel, and PowerPoint.

• Must possess a pleasant demeanor and a high tolerance for diverse perspectives and opinions.

• Ability to inspire and motivate a range of personalities within the department.

• Must be proficient in speaking, reading, and writing in English.

• Skilled in gathering, reporting, and analyzing information.

🏝️ Benefits

• Competitive Pay and Benefits Package

• Annual Bonus

• Generous Paid Time Off

• 401K Contribution/Safe Harbor

• Flexible Work Environment

• Career Advancement Opportunities with a Growing Company