Senior Sales Coordinator, AI Factory

This is a fully remote position, open to applicants in California.

📋 Description

• Monitor follow-ups that are due from AI Factory Account Executives and ensure all are completed.

• Document action items from deal meetings and drive them to resolution.

• Oversee the NDA process from start to finish, including requests, signature routing, status tracking, and final confirmation before engaging with engineering.

• Track documents and deliverables expected from counterparties and manage access to the data room.

• Compile and distribute collateral packages while tracking the recipients.

• Maintain stakeholder trackers for multi-threaded deals.

• Arrange customer meetings, site visits, and internal deal reviews across various time zones.

• Prepare meeting briefs and pre-read materials.

• Organize and coordinate team travel arrangements.

• Handle logistics for customer site visits, facility tours, and events for customers, investors, and executives.

• Process travel, event, and vendor-related expenses and invoices.

• Record meetings, calls, activities, and contacts in Salesforce while keeping deal checklist fields updated.

• Enhance forecast accuracy by ensuring that active deals have appropriate timing, validated exit criteria, and correct forecast categories.

• Review updates in Salesforce and call logs, approving, correcting, or rejecting as necessary.

• Maintain up-to-date contact records for offtake and financing partners.

⛳️ Requirements

• 2-4 years of experience in sales coordination, transaction coordination, executive support, or project coordination, preferably within a B2B technology, infrastructure, or financial services environment.

• Highly organized with a proven ability to manage multiple parallel tasks and follow through independently.

• Excellent written communication skills with senior executives, customers, and investors.

• Ability to handle confidential deal and investor information with discretion.

• Practical experience with Salesforce.

• Comfort using AI tools to automate routine tasks and review their outputs for accuracy.

• Flexible working hours to accommodate a team spread across U.S., European, and Asia-Pacific time zones.

• Familiarity with Gong, Ironclad or DocuSign, virtual data rooms, and Chili Piper is advantageous.

🏝️ Benefits

• Equity

• Medical, dental, and vision (subsidized cost)

• Health savings accounts (HSA), flexible spending accounts (FSA), and dependent care FSAs (DCFSA)

• Retirement plan options, including 401(k) and Roth 401(k)

• Unlimited paid time off (PTO)

• 14 paid company holidays per year