Senior Proposal Desktop Publisher, Editor

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Format proposal volumes, resumes, past performance references, compliance matrices, appendices, forms, and attachments utilizing Microsoft Word, Adobe Acrobat, and other relevant production tools.

• Create, maintain, and troubleshoot proposal templates, styles, numbering, headers, footers, pagination, tables of contents, lists, bookmarks, hyperlinks, cross-references, captions, and various document elements.

• Format and incorporate graphics, tables, charts, callout boxes, resumes, matrices, and additional visuals.

• Prepare final electronic submission files, ensuring they include compliant PDFs, bookmarks, hyperlinks, file names, volume packaging, forms, and attachments.

• Assist with hard-copy production, which includes print checks, tabs, binders, labels, packaging, reproduction quality, and delivery coordination.

• Edit and proofread proposal content for grammar, punctuation, spelling, clarity, consistency, terminology, style, readability, and messaging while maintaining technical accuracy.

• Unify proposal sections into a cohesive one-voice style, tone, terminology, and messaging.

• Review and interpret federal RFPs, amendments, and proposal instructions to determine production and compliance requirements.

• Ensure that materials adhere to solicitation instructions, company branding, templates, style guides, and proposal processes.

• Confirm consistency across proposal volumes and conduct thorough quality checks for errors, compliance issues, missing content, broken links, references, pagination, and production risks.

• Prepare documents ready for review and act as the final quality gate for accurate, complete, compliant, visually appealing, and timely deliverables.

• Maintain version control and ownership of proposal working files.

• Enhance reusable templates, style guides, checklists, production standards, and desktop publishing best practices.

⛳️ Requirements

• BA or BS degree; 4+ years of experience may be accepted in place of a degree.

• 10+ years of editing and desktop publishing experience in support of federal DoD proposals.

• Strong knowledge of the Shipley methodology, proposal processes, compliance standards, color team reviews, and production requirements.

• Advanced proficiency in Microsoft Word, PowerPoint, Excel, Outlook, SharePoint, and Adobe Acrobat.

• Experience in managing complex proposal formatting, editing, desktop publishing, and final production.

• Familiarity with analyzing solicitation requirements that affect document formatting, page limits, compliance, file preparation, submission instructions, and production deliverables.

• Experience in developing, governing, and maintaining enterprise templates, document styles, style guides, proposal standards, reusable content, and production best practices.

• Advanced editing, proofreading, grammar, writing, and quality assurance skills while maintaining technical accuracy.

• Ability to ensure quality and consistency across proposal sections, volumes, and concurrent pursuits.

• Exceptional attention to detail, organization, and time management, with the capability to manage competing priorities and strict deadlines.

• Ability to communicate effectively with management, proposal teams, SMEs, and other stakeholders regarding work progress, risks, issues, status, and challenges.

• Self-motivated, proactive, and customer-oriented, with the ability to identify issues, suggest solutions, and guide deliverables to completion.

• Collaborative, positive, adaptable, and solutions-focused approach in a dynamic, deadline-driven environment.

• Experience utilizing AI writing tools, content automation platforms, or other technologies to enhance proposal workflows.

• Willingness and availability to work evenings or weekends as necessary to meet proposal deadlines.

🏝️ Benefits

• Healthcare benefits

• Paid leave

• Retirement plans

• Insurance programs

• Education and training assistance