Senior Project Manager, Events

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Take charge of internal company events as comprehensive projects, overseeing them from inception to completion.

• Develop and sustain project plans, timelines, milestones, stakeholders, and dependencies.

• Collaborate with various teams including People, Marketing, Leadership, Operations, and others.

• Ensure that each event has defined objectives, scope, budget, timeline, responsible parties, and criteria for success.

• Monitor risks, obstacles, and outstanding questions, proactively facilitating their resolution.

• Keep all stakeholders updated on project progress, subsequent steps, and any changes.

• Assist in the planning and execution of internal company events, team gatherings, employee engagement activities, and company-wide functions.

• Collaborate with the team on promotional items, entertainment, internal content, competitions, and employee experience initiatives.

• Oversee the annual Company Offsite.

• Help maintain a transparent annual event calendar, ensuring the team is aware of upcoming priorities.

• Provide support for travel-related requests during US business hours.

• Handle urgent travel approvals and stakeholder inquiries outside of European business hours.

• Ensure that travel-related requests associated with events are addressed promptly and clearly.

• Work with internal stakeholders to address swag-related requirements for events and employee initiatives.

• Support internal communications regarding events, employee experience projects, and company initiatives.

• Ensure that communication is precise, timely, and in alignment with the project plan.

• Utilize AI tools and AI agents to enhance project management, documentation, tracking, and operational workflows.

• Manage AI-assisted workflows while ensuring human oversight, quality assurance, and accountability.

• Assist the team in increasing efficiency by refining processes, templates, and systems.

⛳️ Requirements

• A minimum of 5 years of experience in project management, operations, events, people experience, or a related role.

• Proven experience managing complex cross-functional projects from start to finish.

• Familiarity with fast-paced technology companies or remote/distributed teams.

• Ability to navigate ambiguity, shifting priorities, and tight deadlines.

• Exceptional stakeholder management and communication abilities.

• Strong attention to detail and a high level of ownership.

• Proficient in both English and Russian to collaborate effectively with internal stakeholders.

• Availability to work US-aligned hours, specifically from 2:00 PM to 11:00 PM CET.

🏝️ Benefits

• Private medical insurance for the employee and their family.

• 22 paid vacation days each year.

• Up to 14 paid public holidays annually.

• 5 company-paid sick leave days.

• English language learning courses.

• Opportunities for relevant professional education.

• Access to gym or swimming pool facilities.

• Home Office Setup Assistance: the company provides help with purchasing furniture (office chair, office desk, monitor) and other items to create a comfortable workspace.

• Co-working options available.

• Remote working arrangements.

• €50 monthly allowance to cover internet and mobile phone expenses.