Senior Project Coordinator – Global Clinical Supplies

This is a fully remote position, open to applicants in Peru.

📋 Description

• Offer administrative and technical assistance to the Project Team, encompassing the planning, organizing, and coordination of project administration responsibilities.

• Uphold procedures, guidelines, and documentation while ensuring the proper maintenance of project records and all regulatory documents.

• Execute data entry and manage database repositories.

• Aid in the preparation or creation of reports and gather data for analytical purposes.

• Complete the review, coordination, and compilation of files and other materials.

• Distribute project documents and supplies.

• Process and track local regulatory documents, study-specific documentation, or departmental paperwork.

• Conduct file reviews.

• Organize and maintain correspondence files along with other departmental records.

• Analyze and reconcile project documents, metrics, and findings reports within designated timelines.

• Provide clarification and resolve issues related to documentation.

• May assist with the translation of materials and translation quality control upon request.

• Compose, copy, and distribute communications, reports, documents, and forms.

• Maintain vendor trackers.

• Grant access to company, client, and vendor systems.

• Process local payments (translations, EC/IEC, and other local vendors, etc.).

• Support project management ad-hoc activities, generating reports or editing study plans.

• Coordinate team conference calls and prepare and distribute meeting minutes from internal, client, or vendor meetings as needed.

• Maintain a working knowledge of relevant GCPs, organizational and client SOPs, and protocol-related specifics through ongoing professional development to ensure compliance.

• Retain a fundamental understanding of project protocols and the capability to implement project plans with specific guidelines, ensuring accountability for meeting applicable project timelines.

⛳️ Requirements

• High/Secondary school diploma or equivalent, along with relevant formal academic or vocational qualifications.

• Previous experience that equips the candidate with the knowledge, skills, and abilities to perform the job (equivalent to at least 4 years).

• Self-motivated with a positive demeanor, possessing effective oral and written communication and interpersonal skills.

• Ability to work collaboratively within a team or independently as required.

• Strong organizational skills and attention to detail, with a proven ability to manage multiple tasks efficiently and effectively.

• Demonstrated ability to effectively analyze project-specific data/systems to ensure both accuracy and efficiency.

• Strong customer orientation.

• High flexibility to adjust priorities in response to changing project timelines.

• Proven ability to acquire and maintain a thorough understanding of applicable regulations and procedural documents for all non-clinical/clinical aspects of project implementation, execution, and closeout.

• Proficient in English language and grammar.

• Good presentation abilities.

• Strong computer skills, particularly in MS Office, with the capability to learn and master all database systems and modern technologies.

• Solid critical thinking skills, including but not limited to a critical mindset, thorough investigation for appropriate root cause analysis, and problem-solving abilities.

• Ability to work effectively under constant pressure to meet project/client deliverables and timelines.

• Capability to successfully complete any required training programs as appropriate.

🏝️ Benefits

• Health insurance

• Flexible working hours

• Professional development opportunities