Senior Program Associate

This is a fully remote position, open to applicants in District of Columbia.

📋 Description

• Provide administrative and operational support to the Chief Policy Officer and senior leadership.

• Manage calendars, schedule meetings, arrange travel, handle correspondence, and coordinate projects.

• Prepare briefing documents, reports, agendas, presentations, meeting minutes, and follow-up communications.

• Maintain electronic filing systems, records, calendars, supplies, and materials.

• Organize Policy Center leadership meetings, work group board meetings, and executive matters.

• Act as a liaison with staff, external partners, vendors, consultants, and stakeholders.

• Process invoices, contracts, expense reports, reimbursements, purchase orders, and other financial documents.

• Monitor budgets, expenditures, project finances, and financial reporting.

• Support grant administration and keep accurate organizational records.

• Plan and execute virtual, hybrid, and in-person meetings and events, including logistics and on-site support.

• Create reports, dashboards, presentations, briefing materials, project trackers, and performance metrics.

• Gather, organize, and analyze information for decision-making and strategic planning.

• Provide customer service and address stakeholder inquiries.

• Utilize AI tools and automation to enhance scheduling, reporting, meeting preparation, document management, collaboration, and productivity.

• Recommend and implement technological solutions while performing other assigned tasks.

⛳️ Requirements

• Six years of relevant experience.

• Experience in supporting senior executives or organizational leadership.

• Proficiency in processing financial documents, invoices, contracts, budgets, and expense reports.

• Strong background in event planning and logistical coordination, including on-site event support.

• Advanced skills in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

• Familiarity with project management platforms like Asana, Microsoft Project, or similar systems.

• Experience with financial management software and reporting tools.

• Knowledge of CRM systems such as Salesforce.

• Experience in implementing workflow automation, AI-enabled productivity tools, or knowledge management systems like Microsoft Copilot and Power Automate.

• Background in developing executive-level presentations, reports, and dashboards.

• Proficiency in using AI tools and digital technologies to boost productivity and operational effectiveness.

• Ability to maintain confidentiality and manage sensitive information with discretion.

• Bachelor’s degree in Business Administration, Public Administration, Communications, Operations Management, or a related field, or an equivalent combination of education and experience.

• Must reside within the Washington, DC Metro area.

🏝️ Benefits

• Medical insurance.

• Dental insurance.

• Vision insurance.

• HRA.

• Retirement contributions.

• Generous leave benefits.