Senior Payroll Assistant

This is a fully remote position, open to applicants in Australia.

📋 Description

• Manage the monthly and semi-monthly payroll processes for 1,000 employees across the APAC region by gathering, calculating, and reviewing data within the HRIS system.

• Ensure the timely and accurate completion of each payroll cycle.

• Process all employee compensation accurately and on schedule.

• Maintain efficient internal controls and business continuity plans for all payroll-related procedures.

• Foster positive relationships with employees, vendors, and colleagues through effective communication.

• Coordinate with cross-functional teams (e.g., Finance, HR) regarding payroll-related interdependencies.

• Organize payroll records to ensure compliance with retention policies.

• Establish payroll policies and procedures, focusing on identifying enhancements in systems and processes to improve the employee experience and streamline payroll administration.

• Detect payroll discrepancies through data collection and analysis.

• Handle and reconcile year-end reporting and adjustments, including allowances, stock compensation, year-end bonuses, fringe benefits, and W-2s.

• Prepare necessary monthly journal entries and reconciliations to ensure payroll activities are accurately reflected in consolidated financial statements.

• Provide training and mentorship to Payroll Assistants on payroll-related issues, reporting, taxes, and more.

⛳️ Requirements

• A minimum of 5 years of relevant experience, such as administrative roles or payroll support.

• Outstanding numerical and data entry abilities, with a focus on speed and meticulous attention to detail.

• Proven capability to maintain confidentiality regarding sensitive information.

• Strong communication skills, both verbal and written, including proficiency in business writing.

• Fundamental understanding of payroll regulations and policies, along with general accounting principles.

• Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook.

• Bachelor’s degree in Finance or Accounting is preferred.

• At least two years of experience with HRIS systems related to HR and/or payroll administrative support is preferred.

• Experience with ADP Celergo is preferred.

🏝️ Benefits

• A comprehensive benefits package designed to promote employees’ health, well-being, and financial security.