Senior Operations Associate

This is a fully remote position, open to applicants in California.

📋 Description

• Take charge of managing Alexander's calendar by arranging meetings with team members and external partners, facilitating a weekly calendar synchronization meeting with Alexander, and assessing time distribution across primary focus areas.

• Assist in sorting Alexander's inbox and develop the ability to write in his voice effectively, ensuring prompt responses and creating systems to track and direct incoming requests.

• Manage a wide array of daily administrative tasks, such as travel arrangements, expense reporting, reimbursements, external meetings, and executive office software (Airtable, Asana, Toggl).

• Collaborate with internal stakeholders to prepare materials and information prior to Alexander's meetings; draft initial meeting agendas; monitor and implement follow-up action items; guarantee that conferences, events, and in-person visits run seamlessly.

• Keep a thorough database of Alexander's professional contacts and proactively highlight pertinent meetings and events based on current priorities and travel plans.

• Recognize administrative obstacles and devise solutions, including AI integration; lead special projects that enhance efficiency and bolster internal knowledge management.

⛳️ Requirements

• You are an operator. Resourcefulness defines you; you excel at making things function within constraints and managing your efforts effectively — swiftly handling low-stakes tasks while delving deeper into high-stakes ones. You view every system you engage with as an opportunity for continuous improvement and act quickly to resolve issues.

• You value speed. You prioritize tasks efficiently and address action items promptly upon receipt.

• You are passionate about Coefficient Giving's mission and its focus areas. You are enthusiastic about participating in an organization that appreciates diverse perspectives and navigates complex trade-offs between various cause areas (particularly in our work surrounding transformative AI).

• You possess strong interpersonal abilities. You communicate clearly, professionally, and effectively with a diverse range of audiences, from new hires to senior executives and external visitors.

• You work in a responsive, agile manner. You maintain composure in changing conditions and can adapt and pivot quickly as priorities evolve.

• You are enthusiastic about operations and administrative support for principals. You recognize that proactive and forward-thinking operational efforts are vital for principals to reach their objectives. You anticipate needs, plan ahead, and ensure that nothing falls through the cracks. You are also comfortable providing constructive feedback to help principals stay on course.

• You are curious and proactive about leveraging AI tools and automation. You seek out ways to implement these technologies to enhance your work processes.

🏝️ Benefits

• Comprehensive health insurance (we cover 100% of premiums within the U.S. for you and any eligible dependents) along with an employer-funded Health Reimbursement Arrangement for specific personal health expenses.

• Dental, vision, and life insurance for both you and your family.

• Recommended four weeks of PTO each year.

• Fully paid family leave for four months.

• A generous and flexible expense policy — we encourage staff to expense ergonomic equipment, software, and other services necessary for maintaining health and productivity. This policy also includes a productivity benefit, offering a set amount for staff to expense items that enhance their productivity.

• A continual learning policy that supports staff in pursuing professional development, with related expenses covered.

• Support for remote work — we will cover the costs of a remote workspace outside your home if required, or connect you with a Coefficient Giving coworking hub in your city. Our current offices are located in San Francisco and Washington, D.C., with multiple staff members working from several other cities in the U.S. and beyond.