Senior Operational Bidding Specialist

This is a fully remote position, open to applicants in Mexico, +1 more country.

📋 Description

• Oversee the creation of operational bids and proposals for intricate clinical trial opportunities, starting from the receipt of RFPs to the final submission.

• Assess Requests for Proposal (RFPs) and engage in bid strategy discussions to identify the most effective and competitive operational methods.

• Analyze client requirements, pinpoint discrepancies or missing information, and escalate issues as necessary.

• Work collaboratively with Business Development, Contracts, Proposals, Operations, and subject matter experts to formulate operational strategies.

• Consult with internal stakeholders to ascertain labor requirements, devise solutions for non-standard activities, validate operational assumptions, and ensure adherence to client-specific bidding standards.

• Tailor proposal language to align with study requirements, assumptions, and operational strategies while maintaining budget compliance.

• Examine client pricing grids for accuracy in mapping, unit definitions, and consistency throughout proposal documents.

• Present and justify operational budgets and assumptions during internal bid review meetings with senior management.

• Assist Business Development in client presentations and bid defense meetings.

• Conduct quality control reviews of proposals and supervise the finalization of operational bid documentation.

• Establish strong working relationships with clients and internal stakeholders to clarify requirements and service expectations.

• Mentor and train new team members on proposal development processes, budgeting techniques, and industry best practices.

• Identify opportunities for enhancing bidding processes, tools, and operational efficiencies.

⛳️ Requirements

• A Bachelor's degree or an equivalent combination of education, training, and relevant experience.

• At least 5 years of pertinent experience in clinical trial operational bidding, proposal development, budgeting, clinical operations, or a similar CRO/pharmaceutical setting.

• Proven experience leading complex operational bids and formulating strategic proposal solutions.

• Advanced knowledge of clinical trial proposal development and operational bidding processes.

• Strong grasp of clinical trial budgeting methodologies, unitized pricing grids, unit costs, and cost drivers.

• Familiarity with the drug development process, FDA regulations, and Good Clinical Practice (GCP).

• Robust financial and analytical skills with a background in developing and reviewing intricate budgets.

• Outstanding written and verbal communication abilities with a keen attention to detail.

• Strong organizational and project management skills, capable of prioritizing multiple competing deadlines.

• Demonstrated capacity to make informed operational and budgeting decisions using sound judgment and experience.

• Excellent problem-solving and critical-thinking skills.

• Ability to work efficiently under pressure and adapt to shifting priorities.

• Exceptional interpersonal skills with the capability to collaborate across all organizational levels.

• Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).

• Familiarity with Microsoft Power Platforms, such as Power BI, Power Automate, and Power Apps, is preferred.

• Ability to identify process and control gaps and advocate for improvement initiatives through Practical-Process-Improvement.

• Strong command of the English language, including business writing and grammar.

🏝️ Benefits

• Reasonable accommodations for individuals with disabilities to facilitate participation in application/interview processes and to perform essential job functions.

• Benefits and privileges of employment.