Senior Lease Administration Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as a senior subject matter expert in lease administration setup within the accounting system for commercial retail, industrial, and office properties.

• Assess intricate lease data submitted by Property Managers and ensure that the accounting system setup is consistent with approved lease abstracts, supporting documents, and established best practices.

• Offer advanced support to Property Managers, Property Accountants, and Lease Administration team members regarding lease setup, billing configuration, recovery frameworks, and accounting system lease administration inquiries.

• Create, document, and promote accounting system lease administration standards, templates, and best practices throughout the Property Accounting platform.

• Supervise the accuracy of accounting system data concerning renewals, expirations, rent commencements, options, notice periods, amendments, and other lease-related dates.

• Assess the appropriate system management of free rent periods, abatements, tenant improvements, lease incentives, recovery caps, exclusions, gross-ups, and other complicated billing-related lease clauses.

• Review sophisticated CAM reconciliations prepared by Property Managers to assess accuracy, lease compliance, billing methods, and recovery possibilities.

• Analyze operating expense recoveries, billing pools, caps, exclusions, gross-ups, audit rights, lease amendments, and specific recovery language to pinpoint opportunities for increasing recoveries.

• Facilitate practical training and offer advanced guidance to Property Accountants and Lease Administration team members to confidently execute lease administration tasks.

• Mentor team members and assist in the consistent execution of lease setup, billing, recovery, and CAM reconciliation processes.

⛳️ Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, Real Estate, or a related discipline preferred.

• Over 7 years of experience in lease administration, property accounting, commercial real estate, or property management accounting preferred.

• Advanced proficiency with Yardi Voyager and MRI property management software is required.

• Strong comprehension of commercial lease structures, terminology, lease interpretation, tenant billing, recovery provisions, amendments, caps, exclusions, gross-ups, and complex recovery language.

• Significant experience in reviewing and analyzing CAM reconciliations, operating expense recoveries, estimated billings, and tenant billing setup.

• Ability to identify recovery opportunities, assess complex lease and billing issues, and convey practical recommendations to Property Managers, Property Accountants, and leadership.

• Proficient in Microsoft Excel and the full Microsoft Office suite, including the capability to analyze extensive datasets of lease, billing, and recovery information.

• Highly detail-oriented, organized, analytical, and solutions-focused, with strong judgment and problem-solving capabilities.

• Excellent written and verbal communication skills, with the ability to train, mentor, and assist Property Managers, Property Accountants, and Lease Administration team members.

• Capable of managing multiple priorities, addressing escalated issues, and meeting deadlines in a high-paced, deadline-oriented environment.

• Experience in third-party property management or property accounting preferred.

• Industry designations or coursework such as RPA, FMA, CPM, or commercial real estate lease administration training is a plus.

🏝️ Benefits

• Competitive salaries

• Bonuses

• Medical/dental/vision insurance

• Pharmacy benefits

• Health savings account

• Flexible spending accounts

• 401(k) plan with company matching

• PTO

• Holiday pay