Assistant Manager, Administration and Projects – Healthcare Payment Integrity

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee active calendars, manage appointments, process expense reports, handle correspondence, and organize travel plans, itineraries, agendas, and travel-related documents for senior leadership.

• Ensure adherence to leaders’ schedules, acting as a gatekeeper to effectively manage their time.

• Engage in direct communication on behalf of leaders concerning their initiatives.

• Conduct research, prioritize, and follow up on sensitive or confidential matters, determining the appropriate course of action or response.

• Keep leadership updated on upcoming commitments, responsibilities, and environmental concerns.

• Fulfill essential deliverables, including acknowledgments, correspondence, and various operational support tasks.

• Manage conflicting priorities, proactively address issues, and ensure successful project completion.

• Schedule, plan, and facilitate the seamless execution of large-scale domestic and international meetings.

• Coordinate agendas for senior management meetings, offsites, and staff gatherings.

• Maintain organized and easily accessible documentation.

• Create and enhance PowerPoint and Excel presentations along with relevant data and graphics.

• Arrange, support, and adjust domestic and international travel plans, including visa procurement.

• Schedule meetings, conferences, teleconferences, and travel arrangements.

⛳️ Requirements

• Exceptional organizational skills with the ability to prioritize multiple tasks while maintaining excellent attention to detail.

• Strong interpersonal and relationship-building capabilities with staff, board members, and external partners.

• Proficient written and verbal communication skills at an expert level.

• Proactive in problem-solving with robust decision-making abilities.

• Ability to work efficiently both independently and collaboratively within a team.

• Capacity to manage confidential information with the utmost discretion.

• Adaptable to competing demands with a commitment to superior customer/client service.

• Willingness to work additional or non-standard hours as necessary for critical issues.

• Bachelor’s degree or equivalent experience.

• 10–12 years of experience in providing support to C-level executives.

• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Teams, Excel, and PowerPoint.

• Skilled in using Adobe Acrobat and social media platforms.

• Competent in administrative writing and reporting.

• Experienced in scheduling, time management, and logistics for domestic and international travel.

• Familiarity with Concur is preferred.

🏝️ Benefits

• Comprehensive healthcare benefits.

• Vision benefits.

• Dental benefits.

• 401k options available.

• Mentoring program with senior-level professional advisors.

• Guidance and coaching support.

• Opportunities for personal and professional development.

• Chance to work closely with experienced healthcare consultants.

• Up to 10% annual travel for team meetings and limited client onsite engagements.