Senior Executive Assistant, Co-Founder

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee and enhance the CEO’s scheduling, ensuring that priorities, meetings, and deadlines are effectively managed.

• Act as the main contact for both internal and external stakeholders, ensuring clear and professional communication.

• Organize meetings, verify appointments, and provide timely updates to leadership.

• Interact with clients via phone and email to collect information and offer updates when necessary.

• Prepare, review, and manage various documents, including contracts and internal reports.

• Monitor tasks, follow up on deliverables, and ensure that deadlines are consistently achieved.

• Conduct research and compile information to aid business and operational requirements.

• Execute administrative duties such as document management, filing, and team coordination.

• Assist with social media management responsibilities as required.

• Manage sensitive information with utmost confidentiality and professionalism.

⛳️ Requirements

• A minimum of 5 years of experience as an Executive Assistant or in a comparable role.

• Demonstrated experience supporting C-level executives (CEO, Founder, or equivalent).

• Strong background in calendar management, client communication, and document preparation.

• Exceptional written and verbal communication abilities.

• Highly organized with a keen attention to detail and commitment to follow-through.

• Ability to multitask, prioritize, and thrive in a fast-paced environment.

• Proactive, resourceful, and solution-oriented approach.

• Proficiency in Google Workspace and a capacity to quickly adapt to new tools and systems.

• Strong time management capabilities with the ability to efficiently oversee multiple responsibilities.

• Commitment to maintaining confidentiality and professionalism at all times.

• **Minimum Technical and Work Environment Requirements:**

• - **Internet Connection:**

• - Primary internet connection with a minimum speed of **15 Mbps**.

• - Backup internet connection with at least **10 Mbps**.

• - Backup connection must support work during a power outage.

• - **Primary Device:**

• - Desktop or laptop with at least:

• - **Intel Core i5 (8th generation or newer)**, **Intel Core i3 (10th generation or newer)**, **AMD Ryzen 5**, or an equivalent processor.

• - A minimum of **8 GB RAM**.

• - **Backup Device:**

• - Must meet or exceed the performance of an **Intel Core i3** processor.

• - Must function during power interruptions.

• - **Peripherals and Workspace:**

• - A working **webcam**.

• - A **noise-canceling USB headset**.

• - A **quiet, dedicated home office space**.

• - A **smartphone** for communication and verification needs.

🏝️ Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.

• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.

• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.

• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.

• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.

• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.