Senior Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the executive’s calendar, organize meetings, and ensure all appointments are conducted smoothly and punctually.

• Manage sensitive correspondence and act as the primary liaison for both internal and external communications.

• Conduct thorough research on trends, industry best practices, and comparative data, delivering findings in clear and actionable reports.

• Prepare comprehensive financial summaries, which includes generating and dispatching statements or invoices, tracking payments, and documenting expenses.

• Organize and uphold files, documents, and other critical records.

• Handle data entry assignments, such as preparing lead lists, transcribing audio, and compiling meeting minutes.

• Track ongoing projects, facilitate timely communication between teams, and monitor deliverables.

• Plan and arrange executive travel itineraries, book accommodations, and manage logistics.

• Draft, respond to, and manage emails, follow up on correspondence, and arrange inboxes according to executive preferences.

• Integrate data into cohesive reports and develop presentation slides for meetings and conferences.

• Manage account profiles, oversee reviews, and upload necessary media content as required.

• Perform various tasks to support the executive’s requirements and priorities.

⛳️ Requirements

• At least 5 years of substantial experience as an Executive Assistant to C-level executives (CEO, COO, etc.)

• Bachelor's degree from a recognized university (preferably from Big 4 universities).

• Superb communication skills via phone, email, and instant messaging.

• Outstanding English communication abilities, both written and spoken (C1 - C2 Level).

• Strong organizational and time management skills.

• Tech-savvy and knowledgeable about current technologies, including desktop sharing, cloud services, and VoIP.

• Proficient in word-processing software and spreadsheets (e.g., MS Office).

• Familiarity with online calendars and scheduling tools (e.g., Google Calendar).

• Proactive mindset and eagerness to learn.

• Availability to work during graveyard shifts.

• Technical Requirements:

• USB Headset equipped with a Noise Cancellation feature.

• Functional Webcam.

• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.

• Primary Internet Service Speed: at least 25 Mbps cable connection.

• Backup Internet Service Speed: at least 10 Mbps.

🏝️ Benefits

• Health Insurance (HMO).

• Performance Incentives.

• Job Security and Stability.

• Paid Training.

• Inclusive Culture.

• Upskilling Opportunities.

• 100% Work-From-Home.

• Exceptionally Supportive Team.

• Opportunities for Career Growth.

• Fun Work Environment.

• Holiday & Overtime Pay.