Senior Executive Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Take ownership of the principal's task queue and proactively identify what requires attention without needing prompts.

• Convert vaguely communicated priorities into specific, actionable tasks.

• Monitor open issues, follow up on assigned tasks, and ensure the feedback loop is closed.

• Supervise communication channels such as Slack, WhatsApp, and Notion to prioritize requests and highlight time-sensitive matters.

• Oversee calendars for both personal and professional contexts.

• Organize flights, accommodations, and travel logistics from start to finish.

• Make reservations and manage personal scheduling as required.

• Predict scheduling conflicts and address them proactively before they escalate.

• Examine credit card statements and accurately categorize expenses.

• Reconcile charges and report any discrepancies for review.

• Keep financial records organized and assist with ad hoc administrative tasks.

• Create summaries and reports as necessary.

⛳️ Requirements

• A minimum of 2 years experience supporting an executive, founder, or senior operator in a dynamic environment.

• Excellent written and spoken English; all primary communication is conducted in English.

• Proficient in using Slack, Notion, and WhatsApp as everyday work tools.

• Proven ability to juggle competing priorities and adapt to changing timelines while maintaining attention to detail.

• Comfortable managing personal logistics in conjunction with professional duties.

• Residing in Colombia with the capacity to meet in person in Medellin as required.

• Preferred qualifications include:

• Experience in supporting a founder or operator managing multiple businesses simultaneously.

• Knowledge of travel coordination, including international flights and accommodations.

• Basic familiarity with expense tracking and financial administration workflows.

• Conversational proficiency in Spanish is a strong asset for local coordination.

🏝️ Benefits

• We provide health insurance for contractors.

• Holiday Extra Pay.

• Work hours generally align with standard business hours in the US, with some flexibility based on client needs.

• We emphasize the mental health of our team members and offer mental health days to promote their well-being.

• In addition to the base salary, performance-based incentives are available.

• An annual review and appraisal process is implemented.

• There are numerous opportunities for professional development and advancement within the company.