Senior Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Safeguard the time of the CEO and CCO by overseeing emails, schedules, and daily priorities.

• Monitor, arrange, and refresh essential processes, ensuring all SOPs incorporate the latest feedback.

• Anticipate requirements and proactively address issues before they occur, allowing both leaders to concentrate on strategy and creativity.

• Organize calendars, meetings, and communication among internal and external stakeholders.

• Manage sensitive information with professionalism and discretion.

• Assist with company-wide projects, collaborating with department leaders to ensure initiatives stay on track.

• Prepare and refine documents, presentations, and reports with precision and professionalism.

• Maintain ClickUp dashboards, L10 agendas, and company scorecards.

• Support the hiring, onboarding, and training processes for new team members.

• Arrange travel, events, and both business and household logistics for the executive team.

• Identify and enhance efficiencies in administrative and operational workflows.

⛳️ Requirements

• A senior-level professional with full-time availability and near real-time responsiveness.

• An expert in managing executive calendars and inboxes, adept at prioritizing critical tasks.

• Experience in hiring coordination and team operations; bonus points for supporting a founder/CEO in a fast-paced setting.

• Assertive yet service-oriented, demonstrating excellent judgment on when to escalate issues.

• Polished and professional, with clear and concise communication skills.

• Tech-savvy, proficient in Google Suite, Excel, and contemporary AI tools.

• Exceptionally detail-oriented, with a proactive, results-oriented mindset.

• Trustworthy with sensitive information and composed under pressure.

• A lifelong learner with a growth-oriented, can-do attitude.

• Native English speaker with a robust understanding of U.S. culture (travel, communication, gifting, etc.).

• 3+ years in an EA, Chief of Staff, Ops Coordinator, or high-level support capacity.

• Strong proficiency in Google Suite, ClickUp, and modern AI tools.

• Available full-time with near real-time responsiveness (8 AM–6 PM CST core hours).

• Proven experience in managing calendars, inboxes, projects, and personnel.

🏝️ Benefits

• Remote-first work environment.

• Flexible hours with core team availability.

• Paid time off and holidays.

• Opportunities for professional development.

• Free access to Hadley Designs products.

• A supportive team that values growth, excellence, and work-life balance.