Senior Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee the principal's calendar, priorities, and daily activities.

• Arrange meetings, appointments, and travel logistics.

• Keep track of schedules and proactively remind the principal of upcoming obligations.

• Create meeting summaries, action points, and follow-up communications.

• Evaluate incoming requests and prioritize urgent issues.

• Serve as the primary coordinator for daily executive support.

• Conduct due diligence and collect information for business initiatives and investments.

• Resolve issues independently by identifying optimal solutions.

• Perform comprehensive research on vendors, products, services, and business opportunities.

• Source and evaluate suppliers, contractors, and specialized service providers.

• Deliver clear recommendations with pricing, timelines, advantages, and disadvantages to facilitate informed decision-making.

• Provide operational assistance throughout the family office.

• Manage documentation, contracts, and administrative tasks.

• Assist in opening financial and trading accounts, ensuring all paperwork is accurately completed.

• Maintain organized records and confidential documents.

• Support operational projects from the planning phase through execution.

• Handle multiple projects concurrently while keeping stakeholders updated.

• Collaborate with vendors, consultants, and external service providers.

• Monitor deadlines and ensure projects are on track.

• Identify and source specialized service providers when needed.

• Organize travel, dining reservations, appointments, and lifestyle requests.

• Research and secure hard-to-obtain reservations, services, or experiences.

• Manage personal errands and administrative tasks with professionalism and discretion.

• Anticipate personal needs and proactively offer solutions.

• Monitor established market alerts and promptly notify the principal when action is necessary.

• Adhere to established protocols regarding trading thresholds and priority notifications.

• Escalate urgent matters until they receive appropriate attention.

• Assist with administrative tasks related to investment activities.

⛳️ Requirements

• Resourceful, independent, and innately curious.

• An exceptional researcher who enjoys problem-solving.

• Composed under pressure with sound judgment.

• Patient, adaptable, and an outstanding listener.

• Comfortable supporting high-achieving entrepreneurs and executives.

• Confident in making recommendations based on informed judgment.

• Tech-savvy and quick to adapt to new systems.

• Professional, discreet, and reliable with confidential information.

• Remarkably organized with excellent attention to detail.

• Highly proactive, capable of anticipating needs before they arise.

• Able to manage multiple priorities in a fast-paced environment.

• Experience in one or more of the following areas is highly desirable:

• ● Senior Executive Assistant supporting founders, CEOs, or entrepreneurs

• ● Family office administration

• ● Private wealth or investment firms

• ● Financial services or capital markets

• ● Operations or project management

• ● High-end concierge or luxury lifestyle management

• Familiarity with financial markets, investment terminology, or trading platforms is a significant advantage but not mandatory.

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 entry monthly raffle

• NO TRACKER. NO PROBLEM