Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the calendars of the Chief External Affairs Officer and Chief Strategy and Impact Officer, managing scheduling and competing priorities across various teams while exercising sound judgment in time allocation.

• Assist executives with sensitive matters, including supporting their development and implementation of management policies, as well as handling and preparing documentation related to personnel issues and bargaining strategies.

• Proactively safeguard and optimize the executives' time by anticipating scheduling needs and resolving conflicts before they occur.

• Arrange complex travel plans and itineraries, and ensure that expense reports are prepared and submitted accurately and promptly.

• Manage daily email and communications, highlighting priority items and ensuring confidentiality, timely, and precise responses along with follow-up.

• Act as the primary contact and liaison for both internal and external stakeholders on behalf of the Chief External Affairs Officer and Chief Strategy and Impact Officer.

• Create meeting materials, briefing documents, and agendas; take notes, and track action items and follow-ups.

• Organize logistics for team meetings, retreats, and events.

• Maintain contact lists, files, and digital records while supporting document and information management for the executive office.

• Proactively identify and resolve issues, adopting a learning mindset and focusing on solutions when challenges arise.

• Track deadlines for the CEAO, monitoring weekly priorities and project requirements across the External Affairs department.

• Engage in organization-wide activities, such as retreats, all-staff meetings, and assemblies.

⛳️ Requirements

• Proven experience as an Executive Assistant or in an administrative role supporting senior or C-suite executives; capable of independently performing the full spectrum of executive support functions.

• Established proficiency in calendar management, complex travel booking, expense reporting, and executive support protocols.

• Possess a warm, high-energy, and positive demeanor, with a growth mindset and a solution-focused attitude toward challenges.

• Exceptional organizational skills and attention to detail, able to manage multiple priorities in a dynamic and fast-paced environment.

• Outstanding written and verbal communication abilities; friendly, diplomatic, patient, discreet, and capable of maintaining confidentiality.

• Proficient in Google Workspace, including Google Calendar, Google Docs, and Google Sheets.

• Located in the Eastern or Central time zone and available to work standard hours from 10:00 a.m. to 6:00 p.m. ET.

• Ability to work both independently and collaboratively within a highly motivated team in a rapidly expanding organization.

• Agreement with and alignment to NDWA’s vision and values, as well as an understanding of the challenges faced by low-wage workers, immigrant communities, and other communities of color.

🏝️ Benefits

• NDWA offers equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

• This policy encompasses all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

• NDWA participates in the E-Verify program and is an Equal Opportunity Employer.