Senior Events Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the planning and execution of Vanta’s participation at RSAC, Black Hat, Fal.Con, and AWS re:Invent.

• Manage sponsorship logistics, exhibit planning, booth design coordination, and on-site execution.

• Familiarize yourself with the event portfolio by shadowing AWS re:Invent, taking on planning duties for RSAC, and aiding in the strategy and execution of Black Hat.

• Oversee sponsor deliverables, including speaking submissions, digital placements, lead retrieval, co-marketing, and event activations.

• Maintain comprehensive planning calendars, project trackers, and status updates across various events and overlapping workstreams.

• Identify dependencies and highlight execution risks early to allow the team to address issues and keep programs on schedule.

• Collaborate with Design, PMM, Project Management, Revenue, and Field Marketing on conference activations and follow-up processes before and after events.

• Work with agencies, conference organizers, vendors, and internal stakeholders to coordinate deliverables and resolve logistical challenges.

• Gather event performance metrics, including booth traffic, sourced meetings, and pipeline contributions.

• Assist in reporting on sponsorship ROI.

• Provide support for flagship programs such as Vantacon, VantaCon UK, and Trust Tours during periods of high production volume.

⛳️ Requirements

• 4+ years of experience in B2B field marketing, event marketing, or conference production.

• Practical experience supporting large-scale third-party conferences and in-house flagship events.

• Familiarity with working alongside conference organizers, agencies, vendors, sponsorship deliverables, and exhibit logistics.

• Cybersecurity or cloud conference experience is highly preferred.

• Exceptionally organized and execution-focused, capable of managing multiple concurrent workstreams and deadlines.

• A collaborative mindset with a willingness to support various event programs.

• Strong judgment and follow-through capabilities, including early identification and escalation of risks.

• Comfortable collaborating with Revenue and Field Marketing teams and understanding how events contribute to pipeline objectives.

• Willingness to travel approximately 25–30% of the time, including both domestic and international travel.

• Must be authorized to work in the U.S. without the requirement for current or future employer sponsorship.

• Open to leveraging AI to enhance skills and improve work quality, demonstrating curiosity, a willingness to learn, and sound judgment in the responsible application of AI.

🏝️ Benefits

• Equity.

• Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans.

• 16 weeks of paid Parental Leave for all new parents.

• Health & wellness stipend.

• Remote workspace, internet, and cellphone stipend.

• Commuter benefits for team members working from the SF and NYC offices.

• Family planning benefits.

• Matching 401(k) contributions with immediate vesting.

• Flexible PTO policy.

• 80 hours of Sick Time.

• 11 company-paid holidays.

• Virtual team-building activities, lunch and learns, and other company-wide events.