Senior Events Manager

This is a fully remote position, open to applicants in Alabama.

📋 Description

• Oversee the entire event planning process for a diverse range of corporate events, including board meetings, executive retreats, incentive events, educational conferences, shareholder meetings, third-party client events, and virtual programs.

• Create and uphold comprehensive pre-event, onsite, and post-event plans, which encompass rooming lists, event orders, audiovisual specifications, schedules, and emergency management documentation.

• Design and manage event registration websites, distribute post-event surveys, implement onsite mobile applications, and utilize related event technology tools.

• Facilitate agenda and content development meetings, organize speaker pre-calls, and ensure that event content aligns with learning objectives.

• Provide onsite event support, overseeing logistics while acting as a professional host and primary contact for attendees, sponsors, speakers, vendors, and internal partners.

• Offer in-studio and technical support for virtual events and webinars.

• Identify, negotiate with, and manage vendors, including destination management companies, transportation services, hotels, venues, decor partners, speakers, artists, and gifting vendors.

• Collaborate with creative, marketing, and partnership teams to produce pre-event, onsite, and post-event materials, sponsor deliverables, communications, and branded experiences.

• Source gifts, swag, giveaways, and attendee materials that enhance the event experience and align with brand objectives.

• Manage event budgets, monitor expenses, assist with ROI reporting, and compile post-event summaries and recommendations.

• Coordinate attendee travel, logistics, accommodations, and related support to ensure a seamless experience.

• Support multiple events concurrently while adjusting priorities and working collaboratively with team members in both lead planner and assistant planner capacities.

⛳️ Requirements

• Over 5 years of experience in planning and executing events within professional services, corporate, hospitality, insurance, financial services, or technology settings.

• A Bachelor's degree in Business, Hospitality, Event Management, Marketing, Communications, or a related discipline is required.

• Proven experience managing high-touch corporate events, executive meetings, conferences, retreats, client events, or comparable professional experiences.

• Familiarity with event technology and platforms such as Cvent, Guidebook, Zoom Webinars, registration tools, mobile event applications, and survey platforms.

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Strong project management capabilities with the ability to handle multiple events, deadlines, vendors, budgets, and stakeholders simultaneously.

• Exceptional written, verbal, interpersonal, and presentation skills.

• Highly organized and detail-oriented, capable of working under tight deadlines and swiftly adapting to changing priorities.

• Robust vendor management skills, able to source, assess, negotiate with, and supervise external partners.

• Ability to foster and sustain strong relationships with clients, sponsors, speakers, venue teams, vendors, internal teams, and executive stakeholders.

• Demonstrated ability to transition fluidly between logistical coordination and front-facing roles, including attendee support, hosting, and session moderation.

• Self-sufficient, goal-oriented, collaborative, and comfortable working in a remote environment.

• Ability to identify opportunities for process improvement, workflow simplification, and enhanced event execution.

• Willingness to travel domestically up to 35%, with some trips lasting up to 7 days.

🏝️ Benefits

• Medical, Dental, and Vision Benefits

• Flexible Spending Account (FSA), Health Savings Account (HSA), and Commuter Transit Programs

• Company-paid Short-Term Disability, Long-Term Disability, and Group Term Life

• Company-paid Employee Assistance Program

• Paid Parental Leave

• Paid holidays

• Personalized PTO

• 401 (k)