Senior Event Marketing Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist various Event Marketing Managers with customer conferences, field events, sponsorships, webinars, hospitality programs, and internal events.

• Oversee event logistics, which includes registration, communication with attendees, coordination of speakers, venue operations, travel arrangements, shipping, and onsite execution.

• Develop project plans, production timelines, run-of-show documents, and event materials to facilitate successful program delivery.

• Aid in onsite staffing, vendor management, and enhancing the attendee experience to ensure smooth event execution.

• Manage the GTM events calendar along with relevant timelines, milestones, and cross-functional deliverables.

• Keep project documentation, budgets, purchase orders, invoices, and reconciliation activities organized.

• Assist with post-event reporting by tracking attendee metrics, gathering feedback, and coordinating operational recaps.

• Oversee event technology platforms, registration systems, and operational resources.

• Manage swag vendors, inventory, fulfillment, and event materials to support both customer and internal programs.

• Assist with sourcing venues and vendors, collecting proposals, procurement, and contract management.

• Collaborate with Marketing, Sales, Customer Success, Product Marketing, Brand, and Operations teams to keep stakeholders informed and projects moving forward.

• Coordinate with agency partners and external vendors to ensure successful program delivery.

• Create and maintain templates, playbooks, trackers, and scalable processes that enhance operational efficiency within the Events team.

⛳️ Requirements

• A minimum of 2 years of experience in coordinating events, conferences, sponsorships, or marketing programs within a B2B context.

• Strong organizational and project management capabilities with the ability to juggle multiple priorities at once.

• Experience in managing vendors, venues, registration platforms, logistics, and onsite event operations.

• Excellent communication and stakeholder management skills, with the ability to work collaboratively across various teams in a fast-paced environment.

• Detail-oriented, resourceful, and proactive, equipped with robust problem-solving skills and a customer-centric approach.

• Familiarity with Google Workspace, Salesforce, Asana, and event technology platforms (such as Splash and Cvent) is preferred.

• Willingness to travel up to 20–30% to support onsite event execution.

🏝️ Benefits

• Comprehensive healthcare coverage (including medical, dental, vision, FSA/HSA, life, and disability insurances)

• Lyra for Lyrians; coaching and therapy services

• Equity in the company through discretionary restricted stock units

• Competitive paid time off policies including vacation, sick days, and company holidays

• Paid parental leave

• 401K with up to 3% matching

• Monthly tech allowance

• We enjoy spreading joy throughout the year with well-being perks and activities, surprise swag, regular community celebrations, and more!