Senior Administrative Assistant – Executive Support

This is a fully remote position, open to applicants in Washington.

📋 Description

• Deliver proactive administrative and operational assistance to leaders within a global technology organization that concentrates on commercial partner initiatives.

• Oversee intricate executive calendars, manage competing priorities, meeting requests, and scheduling modifications.

• Arrange domestic and international travel, including itineraries, airport logistics, executive preferences, and last-minute changes.

• Prepare, submit, and reconcile travel expenses while ensuring accuracy and compliance with company policies.

• Organize internal meetings, leadership discussions, team engagements, and local partner events.

• Draft agendas, reports, presentations, memos, correspondence, and various business documents.

• Facilitate communication and coordination among leaders, internal teams, external partners, and extended stakeholder groups.

• Assess incoming communications and materials, evaluate their importance, and coordinate appropriate follow-up or distribution.

• Anticipate administrative and operational requirements, identify potential conflicts, and proactively develop solutions.

• Monitor deadlines, action items, commitments, and stakeholder requests to ensure timely execution.

• Maintain organized and confidential records, reports, and corporate documentation.

• Support general office operations, including supplies, invoicing, records management, and basic bookkeeping tasks.

• Foster strong working relationships and act as a reliable partner to supported leaders and the broader administrative team.

• Ensure that assigned tasks are completed accurately, punctually, and in accordance with organizational policies.

⛳️ Requirements

• High school diploma or GED.

• 5–7 years of experience in executive administrative roles, business support, or related professional fields.

• Proven track record of supporting executives and understanding their priorities, preferences, and business requirements.

• Extensive experience in coordinating complex domestic and international travel arrangements.

• Strong background in preparing, managing, and reconciling executive expense reports.

• Demonstrated capability in managing complex calendars, meetings, scheduling conflicts, and shifting priorities.

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, or similar productivity applications.

• Excellent written and verbal communication skills.

• Exceptional organizational, time-management, customer service, and interpersonal abilities.

• Capacity to work independently, exercise sound judgment, and take initiative.

• Ability to handle confidential information with discretion.

• Competence in meeting deadlines and maintaining accuracy in a fast-paced, stakeholder-driven environment.

• Commitment to consistently working the required schedule; working hours are not flexible for time-zone differences.

• Stable employment history without a recurring pattern of short-term positions.

• Preferred: experience in supporting leaders within a commercial business or technology organization.

• Preferred: experience in a global, cross-functional environment across multiple regions or time zones.

• Preferred: experience in supporting partner-facing, healthcare-related, go-to-market, sales, or operational initiatives.

• Preferred: ability to anticipate executive needs and proactively resolve issues.

• Preferred: understanding of broader business objectives and connecting administrative tasks to team priorities.

• Preferred: experience in coordinating with small, midsized, and corporate external partners.

• Preferred: strong stakeholder-management skills and confidence in asking clarifying questions.

• Preferred: experience in improving administrative processes, workflows, or established practices.

• Preferred: ability to provide basic mentoring, support, or constructive feedback to colleagues.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Flexible Spending Account (FSA).

• 401(k) retirement plan.

• Competitive paid time off.

• Parental leave.

• Opportunities for professional growth and development.