Administrative Assistant

This is a fully remote position, open to applicants in India.

📋 Description

• Assist in the daily operations of various leaders throughout the organization.

• Oversee calendars, arrange meetings, manage recurring appointments, and resolve basic scheduling conflicts or overlaps.

• Organize domestic travel arrangements, including flights, accommodations, and ground transportation.

• Prepare and monitor expense reports for prompt processing and adherence to policy.

• Address routine support inquiries, collect information, create basic documents, and manage follow-up actions.

• Facilitate virtual meetings and conference calls, send calendar invitations, coordinate agendas and presentation materials, and ensure participant accessibility.

• Assist with company-wide and all-hands meetings, including agenda preparation, presentation materials, attendance tracking, and follow-up communications.

• Aid in the planning and coordination of team offsites and internal events, which includes venue research, vendor communications, scheduling, and material preparation.

• Provide organized support to multiple managers or departments while enhancing communication and basic workflows in a fully remote setting.

• Support the Chief of Staff with tasks related to overall executive support activities.

⛳️ Requirements

• A minimum of 5 years of experience in providing administrative support to leadership.

• Exceptional organizational skills.

• Keen attention to detail.

• Proficiency in scheduling and administrative software, including MS Office, Outlook, Teams, SAP Concur, and Zoom.

• Strong communication skills.

• Capability to manage multiple routine tasks efficiently.

• Demonstrated experience working with US-based business teams.

• Excellent written and verbal communication skills in English.

• Availability to work 8 hours excluding breaks, with 4 core US hours overlap from 7:30 PM to 11:30 PM IST and 4 flexible hours IST.

• A quiet workspace.

• An internet connection with a minimum of 30 Mbps download and 10 Mbps upload speed.

🏝️ Benefits

• Comprehensive coverage for health, life, and financial well-being.

• Medical insurance.

• Accident insurance.

• Retiral benefits.

• 12 company-paid holidays.

• 2 flexible holidays.

• Privilege/earned leave.

• Casual/sick leave.

• Paid maternity and paternity leaves.

• Weekly wellness events.