Senior Accountant

📋 Description

• Oversee the entire Accounts Payable process: vendor onboarding, creation of bills, preparation and tracking of payments, and maintenance of ledgers.

• Review and manage contractor invoices while maintaining payment schedules for contractors.

• Collaborate with business owners to ensure that approvals, contracts, and supporting documents are secured prior to processing payments.

• Ensure the vendor master data, approval records, and payment documentation are meticulously maintained for audit readiness.

• Actively pursue missing invoices, incomplete approvals, and unresolved vendor or contractor issues before the close of each cycle.

• Take ownership of the AP aging report, resolving outstanding issues, vendor inquiries, and disputed balances proactively.

• Record and review monthly accruals (including vendor, payroll, prepaid, and other recurring entries) with appropriate documentation and cut-off logic.

• Enter payroll data (semi-monthly) and verify it against source information.

• Post entries related to fixed assets and prepaid amortization.

• Import and reconcile credit card transactions; manage expense reports, missing receipts, coding discrepancies, and cost-center allocations.

• Collaborate with the Controller to post monthly revenue entries.

• Conduct daily bank reconciliations across all accounts and entities, confirming cleared transactions, flagging unposted items, and resolving discrepancies on the same day.

• Reconcile all corporate credit cards by matching them with receipts and expense reports, ensuring correct postings to cost centers.

• Manage high-volume reconciliations across various payment platforms (e.g., Stripe, Melio, bank accounts), matching transactions to invoices, resolving discrepancies, and ensuring complete ledger coverage.

• Maintain organized, audit-ready bank reconciliation workpapers with comprehensive supporting documentation.

• Reconcile all balance sheet accounts during each closing cycle, including AP, accrued liabilities, prepaid accounts, fixed assets, and other current accounts, providing clear roll-forwards and aged-item commentary.

• Handle intercompany reconciliations for both U.S. and international entities.

• Assist in the preparation of monthly financial statements.

• Prepare and present month-over-month variance analysis to internal stakeholders.

• Proactively identify anomalies and cost trends without waiting for prompts.

• Maintain an organized Finance file structure, backups, and documentation that is audit-ready.

• Identify and implement enhancements in Purchase to Pay (P2P) and closing workflows, leveraging AI, automation, templates, and structured exception tracking.

• Maintain system integrations and proactively identify any issues (e.g., QuickBooks Online, Melio, Deel, Remote.com, Saasgrid, etc.).

⛳️ Requirements

• 5–7 years of accounting experience, demonstrating clear ownership of Purchase to Pay (P2P) or Accounts Payable functions.

• In-depth knowledge of U.S. GAAP and expertise in accrual-based accounting.

• Proficient in QuickBooks Online and the G Suite environment.

• Hands-on experience with AI tools (such as Claude, ChatGPT, etc.) to design and implement workflows in P2P, reconciliations, variance analysis, and closing processes, utilizing them as core operational methodologies rather than mere tactical automation.

• Experience with intercompany accounting across U.S. and international entities.

• Proven ability to perform variance analysis and contribute to management reporting effectively.

• Comfortable working independently in a remote and fast-paced setting.

• Exceptional attention to detail, strong written communication skills in English, and an organized follow-up style with clear ownership of outstanding items.

🏝️ Benefits

• Fully remote position with required time zone overlap (Eastern European Time (EET) and US Eastern Standard Time (EST)).

• High-ownership role that has a direct impact on a rapidly growing company.

• Collaborative, low-bureaucracy team that values accuracy, initiative, and clear thinking.

• Opportunity to build and enhance processes rather than just execute them.

• Strong and competitive compensation package.

• Paid Time Off policy that includes local holidays.