Senior Accountant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take ownership of the monthly close process on an accrual basis in accordance with U.S. GAAP, aiming for a completion within 10 business days or less over a period of 6 months.

• Prepare and record journal entries, accruals, prepayments, and deferrals.

• Conduct monthly reconciliations of balance sheet accounts, including those for bank accounts, credit cards, loans, lines of credit, accounts receivable, accounts payable, payroll liabilities, fixed assets, and leases.

• Generate monthly profit and loss statements, balance sheets, cash flow reports, and flux analysis packages for the CFO.

• Manage the chart of accounts, job and class coding, along with fixed asset and lease schedules.

• Assist with year-end tax preparation, lender reporting, and responding to review or audit requests.

• Create and send customer invoices derived from timesheets, rate sheets, contracts, and change orders, including managing progress billing and retention.

• Ensure invoices comply with customer purchase order numbers, contract terms, and billing guidelines.

• Oversee accounts receivable aging, follow-up on collections, cash application, and escalate overdue accounts as necessary.

• Monitor contract value in comparison to project invoicing and highlight any underbilling or scope creep.

• Maintain customer vendor-portal registrations and necessary billing requirements.

• Execute accounts payable intake processes, including three-way matching, project/GL coding, and approval routing.

• Handle the setup of subcontractors and vendors, including W-9s, certificates of insurance, and 1099 reporting.

• Prepare weekly payment runs in line with the 13-week cash flow forecast for CFO approval and execution.

• Process employee expense reimbursements and reconcile corporate card transactions.

• Utilize AI tools to draft reconciliations, flux commentary, collection emails, and variance explanations, ensuring human oversight.

• Implement AI-assisted accounts payable capture and automate accounts receivable workflows.

• Maintain comprehensive, reviewed, and auditable prompts, templates, checklists, and automation processes.

• Identify and automate one process each quarter, measure the hours saved, and report the results to the CFO.

• Safeguard customer, employee, and banking information by exclusively using company-approved tools.

• Ensure a clear segregation of duties, maintain approval thresholds, and create audit trails across accounts receivable, accounts payable, and payroll.

• Keep accounts payable, procurement, billing, and close standard operating procedures up to date and provide training to others.

• Support payroll accounting and reconciliation activities with the payroll platform.

⛳️ Requirements

• Bachelor's degree in accounting or finance, or an equivalent qualification.

• A minimum of 6 years of practical accounting experience.

• At least 3 years of experience managing the complete month-end close process.

• In-depth knowledge of U.S. GAAP and accrual accounting principles.

• Familiarity with revenue recognition for service contracts (ASC 606) and lease accounting (ASC 842).

• Proficient in QuickBooks Online.

• Advanced skills in MS Excel, including the use of lookups, pivot tables, and reconciliation workbooks.

• Experienced in general ledger processes, month-end closing, journal entries, accruals, prepayments, deferrals, and balance sheet reconciliations.

• Background in accounts receivable, billing, collections, cash application, and project-based billing.

• Knowledgeable in accounts payable processes, three-way matching, vendor setup, W-9 forms, certificates of insurance, 1099 reporting, payment runs, expense reimbursements, and corporate card reconciliations.

• Experience with AI tools like Claude, ChatGPT, or Microsoft Copilot, ensuring human oversight.

• Understanding of AI-assisted accounts payable capture and automated accounts receivable workflows.

• Proven experience in maintaining documented and auditable prompts, templates, checklists, standard operating procedures, approval controls, and audit trails.

• CPA or local equivalent designation, or progress toward obtaining one is preferred.

• Experience in professional services, engineering, construction, or project-based billing is a plus.

• Familiarity with platforms like Bill.com, Ramp, Brex, Dext, or Hubdoc is advantageous.

• Experience with payroll/HRIS platforms like Rippling or similar, and project management tools like ClickUp is a plus.

• Familiarity with automation tools such as Power Automate, Zapier, Make, or simple scripting is beneficial.

• Experience in organizations with revenues ranging from $5M to $50M or within a private equity-backed environment is desirable.

• Experience in supporting lender reporting, covenant calculations, or external audits/reviews is advantageous.

• An English resume and a CEFR English proficiency rating are required for application.

• Ability to provide a link to a one-minute introductory video.

🏝️ Benefits

• Competitive Salary

• 13th Month Pay

• 12 days of Paid Time Off (PTO)

• 12 paid U.S. holidays

• Maternity & Paternity Leave

• Comprehensive Healthcare Coverage

• Life insurance through the full-time HMO plan

• Mental Health Support, including consultations and wellness resources

• Milestone Gifts & Birthday Treats

• Opportunities for island getaways, virtual town halls, and regional meetups

• A supportive professional network aimed at fostering learning, growth, and connection