RFP Writer

This is a fully remote position, open to applicants in United States.

📋 Description

• Monitor bid portals, procurement announcements, and associated signals for relevant RFPs, RFIs, and bids.

• Conduct go/no-go discussions with leadership, evaluating fit, competitive landscape, timeline, and win probability.

• Log and manage incoming opportunities, especially during the spring K-12 budget cycle.

• Develop timelines and compliance matrices for responses.

• Create, edit, and compile narrative content, pricing exhibits, staffing plans, and necessary forms.

• Facilitate technical, pricing, and legal reviews through internal approval processes.

• Oversee final formatting, proofreading, and submission of proposals.

• Collaborate with account executives to grasp district needs, challenges, and competitive context.

• Coordinate operational and technical contributions from product, regional operations, and customer success teams.

• Work with legal on terms, insurance certificates, and contract exceptions.

• Collaborate with finance on pricing structures and profit margins.

• Cultivate current knowledge of the marketplace model, service offerings, pricing, geographic coverage, and compliance procedures.

• Maintain the proposal content library, encompassing boilerplate, templates, past performance, bios, and differentiators.

• Monitor win/loss outcomes and conduct debriefs on losses to refine messaging and address recurring issues.

• Enhance templates, style guides, and reusable content.

• Suggest process improvements as bid volume increases.

• Independently manage the intake-to-submission process for standard RFPs, escalating complex or unusually large bids as necessary.

• Build relationships with sales, product, and operations stakeholders.

• Contribute to process improvements that reduce turnaround time or enhance win rates.

⛳️ Requirements

• Exceptional attention to detail.

• 2-4 years of experience in writing or coordinating proposals, RFP responses, or grant applications, preferably in a B2B services, staffing, ed-tech, or public-sector-facing setting.

• Comfortable managing a proposal from start to finish under tight deadlines.

• Strong project management skills, capable of maintaining a timeline and keeping cross-functional contributors aligned.

• Excellent writing, editing, and synthesis abilities; adept at translating technical and operational details into clear, persuasive narratives.

• Experience or demonstrated aptitude in coordinating input from sales, legal, finance, and operations teams.

• Familiarity with public-sector or K-12 procurement processes is advantageous, including RFP portals, compliance requirements, and scoring rubrics.

• APMP certification or interest in pursuing one is a plus, though not mandatory.

• Bachelor's degree or equivalent practical experience.

• AI Enthusiast.

• Must currently be authorized to work in the United States on a full-time basis without current or future sponsorship.

🏝️ Benefits

• Medical, dental, and vision benefits.

• Flexible Time Off (FTO).

• Paid holidays.

• Parental leave.

• Stock options.

• Professional development reimbursement program.

• Co-working membership reimbursement.

• Mission-driven work.

• Enjoy a fun, collaborative, and balanced culture.