RFP Manager

This is a fully remote position, open to applicants in New Jersey.

📋 Description

• Open, assess, and interpret KMZ/KML files, shapefiles, GeoJSON, and PDF plan sets using tools such as Google Earth Pro, QGIS/ArcGIS, and Bluebeam.

• Verify routes, utilities, and environmental constraints while identifying and flagging conflicts (bridges, rail, waterways, protected areas).

• Generate preliminary takeoffs (LF by method, handholes/pedestals, crossings, bores, structure attachments) and draft/confirm bill of materials (BOM).

• Align routes with traffic control requirements and document assumptions and constraints.

• Convert routes into constructible sequences, outlining access, staging, spoil management, and restoration needs.

• Validate takeoffs through spot field checks while coordinating with utility locators and following 811 procedures.

• Assist in preparing permit packs (traffic control sheets, crossings, bore profiles), and materials for pre-construction meetings.

• Provide redline updates based on field input and maintain revision control throughout the award and Notice to Proceed (NTP) phases.

• Keep trackers updated (bids, addenda, RFIs, risks, quotes, deliverables).

• Facilitate the transition to operations by providing route files, takeoffs, assumptions, and risk items.

• Contribute to the establishment of standards, including symbology, naming conventions, estimate templates, and RFP boilerplates.

• Read and interpret RFP/RFQ documents, addenda, exhibits, and pricing forms; develop a compliance matrix and submission checklist.

• Lead the tracking of RFIs/Q&As, clarifying scope gaps, locates, QC/testing, restoration, and as-built deliverables.

• Coordinate internal pricing (labor, equipment, materials), vendor quotes, and subcontract scopes; normalize quotes and document inclusions/exclusions.

• Prepare comprehensive response packages, including technical approaches, construction means/methods, schedules, staffing, risk registers, safety/QA, and commercial forms (NDA/MSA/SOW/COI/W-9 as applicable).

• Draft bid assumptions, exceptions, and clarifications that safeguard margin and delivery timelines.

• Ensure timely and compliant submission (via digital portals or physical delivery) and archive artifacts for handoff.

⛳️ Requirements

• Minimum of 3 years in OSP/underground utilities construction estimating, design support, or field engineering.

• Proficient in KMZ/KML and at least one GIS/mapping platform (Google Earth Pro, QGIS, or ArcGIS), as well as Bluebeam Revu.

• Proven ability to read civil/utility plan sets, profiles, details, and traffic control drawings.

• Hands-on experience with HDD, trench/open-cut, aerial make-ready, restoration, and as-built requirements.

• Strong business writing and document control capabilities; comfortable managing compliance matrices and bid calendars.

• Intermediate Excel skills (including lookups and pivots) and experience with SharePoint/Smartsheet/Jira or similar tracking systems.

• Experience in responding to telecom/municipal/utility RFPs with complete technical and commercial packages.

• Takeoff experience for conduit, fiber, vaults, pedestals, crossings, and restoration quantities.

• Familiarity with permit processes (ROW, DOT, railroad), traffic control specifications, and inspection workflows.

• Knowledge of relevant safety and construction standards (e.g., trenching/shoring practices, make-ready basics).

• Basic CAD skills for viewing and markup (AutoCAD/BricsCAD or similar).

• Experience in vendor/subcontractor coordination and quote normalization.

🏝️ Benefits

• Health Insurance options, including health, dental, and vision.

• Whole Life Insurance.

• 401k Plan.

• Paid Time Off (PTO) and Paid Holidays.

• Positive Work Environment.

• Opportunities for Career Advancement.