Registration Coordinator, Conferences and Events

📋 Description

• Provide assistance to the Conferences & Events team at the Foundation for California Community Colleges.

• Work collaboratively with a diverse group of event specialists, technology experts, and event coordinators to effectively support various events.

• Supervise and ensure that all elements of event registration are managed efficiently.

• Develop, oversee, and update Team Calendars, Department Manuals, shared folders, and all records related to events.

• Order, manage, and maintain an inventory tracker for event supplies.

• Aid in the collection and storage of event data for Dashboards and Year-End Reports.

• Oversee the New Event Process, including adding events to all relevant calendars.

• Handle data throughout the registration process, from initiation to closure.

• Manage all registration-related items such as name badges and event materials for in-person events.

• Coordinate the on-site registration desk and welcome guests.

⛳️ Requirements

• A minimum of 2 years of relevant client-side experience focused on registration management, attendee services, conference logistics, and event support from planning through execution.

• At least 2 years of experience in supporting a team.

• Experience in Event Registration for both virtual and in-person formats.

• Proficient in using CRM systems to track stakeholder lists; direct experience with Salesforce and/or Cvent is advantageous.

• Preference for candidates with experience in an educational or non-profit setting.

• Exceptional interpersonal skills, with the ability to represent the organization with professionalism and integrity and to foster strong internal and external relationships.

• Capability to organize event details including catering, venue, invitation lists, special guests, technology setup, and promotional materials.

• High level of proficiency with Microsoft Office Suite (particularly MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana.

🏝️ Benefits

• Competitive compensation

• Generous PTO

• Holidays

• Medical, dental, and vision plans

• Flexible Spending Accounts

• Health Savings Accounts (HSA)

• Employee Assistance Program (EAP)

• Wellness offerings

• CalPERS retirement program

• Optional 403(b) and 457 Retirement plans

• Tuition reimbursement

• Public Service Loan Forgiveness certified employer