Regional Safety Manager

This is a fully remote position, open to applicants in California, +2 more states.

📋 Description

• Ensure complete safety oversight across all regional locations, including warehouses, showrooms, field operations, and acquired facilities, through regular scheduled inspections and unannounced site visits.

• Maintain a visible presence on the floor; demonstrate safe practices, hold leadership accountable, and act as the primary on-call safety contact for the region.

• Assess, document, and follow up on all incoming safety communications from supervisors, employees, and coordinators within established timeframes.

• Oversee workers’ compensation from the initial report to claim resolution, acting as the designated senior regional contact for TPA adjusters and all claims-related communications.

• Keep thorough, defensible claim files for every ongoing case; identify unusual trends such as delayed reporting, post-termination filings, or recurring claimants and escalate as necessary.

• Drive strategy on high-value or litigated claims in collaboration with external counsel, HR, and the Director of Safety & CI; perform independent file reviews focusing on aging and high-reserve cases.

• Monitor and report on structurally elevated cost items — such as reserve levels, litigation strategies, and EMR impact — quarterly.

• Maintain injury attestations, JHA acknowledgments, and Evidence Defense Packets for all claims.

• Lead rapid response efforts for serious incidents and utilize ISO ClaimSearch to check for potential fraud.

• Evaluate new facilities within 30 days and provide remediation plans for acquisitions.

• Train newly acquired staff on Vesta's IIPP, PPE, HSI, and Golden Hour protocols within 90 days.

• Coordinate system enrollment and update the Director of Safety & CI on integration within 60 days.

• Supervise injury responses and ensure consistent execution of Golden Hour protocols across the region.

• Conduct toolbox talks, ensure PPE/equipment safety, and oversee forklift certifications.

• Maintain OSHA 300 Logs and IIPP records while encouraging near-miss reporting.

• Provide written Modified Duty Offers on the same day to prevent unnecessary TTD transitions.

• Manage regional bridge job catalogs and track injured employee progress in HSI.

• Collaborate with HR to implement validated pre-hire integrity and physical ability screenings.

• Analyze hiring data against WC outcomes to reduce risk and enhance hire quality.

• Ensure accuracy in OSHA logs and work with CI to manage PPE and training records.

• Report safety metrics monthly and assist with actuarial modeling for carrier reviews.

• Train regional leaders on reporting and incident protocols to integrate safety KPIs.

• Foster shared accountability in the region through peer-to-peer safety observations.

• Work with CI to archive regional training, forklift, and PPE inventory data.

• Provide monthly regional metrics to the Director of Safety & CI for C-suite dashboards.

• Supply precise claim and lag-time data for actuarial EMR projections.

• Prepare data for carrier reviews and assist with standalone workers' compensation transitions.

• Educate all regional leadership on the Golden Hour card, incident documentation, modified duty processes, and HSI reporting requirements.

• Integrate safety KPIs into operations manager performance dialogues; collaborate with the Director of Safety & CI on accountability frameworks.

• Develop peer-to-peer safety observation capabilities throughout your region.

⛳️ Requirements

• Minimum of 5 years of progressive experience in safety, EHS, workers’ compensation, or operational risk, with at least 2 years in a multi-site or regional role.

• Proven experience managing workers’ compensation claims with a TPA or carrier from initial report to claim closure.

• Strong familiarity with Cal/OSHA and federal OSHA regulations, including IIPP, heat illness prevention, hazard communication, and recordkeeping.

• Background in managing or mentoring staff on EHS protocols and procedures.

• Willingness to spend the majority of time in the field — including warehouses, logistics facilities, and showrooms.

• Exceptional organizational skills: meticulous records, complete files, and no documentation gaps.

• Effective communication skills across all levels — from warehouse personnel to supervisors, outside counsel, insurance adjusters, and C-suite executives.

• Demonstrated ability to create and implement safety training programs, SOPs, and onboarding processes.

• Capability to manage a regional on-call safety line and respond to urgent incidents outside of regular business hours as necessary.

• Bilingual in Spanish and English preferred for West Coast markets.

• OSHA 30-Hour General Industry certification required.

• Previous experience with Helmsman, Liberty Mutual, or Sedgwick as a TPA is advantageous.

• Familiarity with HSI, Samsara, or Dash by Foley platforms preferred.

• Experience in leading safety integration for acquired businesses or in multi-brand environments.

• Forklift certification or willingness to obtain one.

• CSP (Certified Safety Professional) or ARM (Associate in Risk Management) designation preferred.

• Knowledge of NY workers’ compensation regulations and CA mental stress presumption laws is a plus.

🏝️ Benefits

• Competitive base salary aligned with regional leadership responsibilities and experience.

• Performance-based bonus linked to regional safety KPIs and 3-Year Safety Program objectives.

• Comprehensive medical, dental, and vision insurance coverage.

• 401(k) plan with company matching contributions.

• Paid time off and company-recognized holidays.

• Vehicle allowance or mileage reimbursement for travel within the region.

• Company-issued mobile phone and laptop provided.

• Professional development budget available for OSHA certifications, safety conferences, and continuing education opportunities.