Recruitment Support, Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Provide comprehensive support to the agency's recruitment consultants and its director.

• Execute market mapping and candidate research within the fashion, retail, beauty, digital, and related sectors.

• Develop and sustain talent pipelines and candidate databases.

• Utilize sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach, and Lusha to identify potential candidates.

• Update and manage the ATS/CRM system (JobAdder or a similar platform).

• Prepare candidate spreadsheets and talent maps for consultants.

• Format CVs and create candidate profiles and shortlist presentations.

• Advertise and oversee vacancies on various job boards.

• Assist consultants with recruitment-related administration and coordination.

• Conduct initial phone or video screening interviews as necessary.

• Organize the director's calendar, including scheduling and meeting coordination.

• Manage email communication and follow-ups on behalf of the director.

• Create documents, reports, presentations, and meeting materials.

• Provide assistance with invoicing, reporting, and other administrative duties.

• Coordinate travel arrangements and bookings as needed.

⛳️ Requirements

• Previous experience in a recruitment agency, staffing business, and providing EA/PA support is essential.

• Excellent written and verbal communication skills in English.

• High attention to detail coupled with strong organizational skills.

• Ability to work independently in a remote setting.

• Experience with ATS/CRM systems such as JobAdder, Bullhorn, or similar platforms.

• Proficient in Excel and spreadsheet management.

• Familiarity with sourcing tools including LinkedIn Recruiter, Apollo, RocketReach, or Lusha.

• Demonstrated capability to manage competing priorities and meet deadlines.

• Experience in supporting senior executives or directors.

• Knowledge of AI tools such as Claude, ChatGPT, or workflow automation platforms.

• Exposure to the fashion, retail, beauty, or lifestyle industries.

• Mature, proactive, and reliable.

• Process-oriented and highly organized.

• Able to remain calm under pressure with strong follow-through.

• Professionally confident when engaging with candidates and stakeholders.

• Naturally curious with a keen interest in technology and continuous improvement.

• Committed to long-term growth within the organization.

🏝️ Benefits

• Opportunity to work in a dynamic and creative environment.

• Competitive salary and performance-based incentives.

• Access to professional development and training programs.

• Flexible working arrangements.

• Supportive team culture and collaborative work environment.