Recruitment Operations Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee, maintain, and update candidate records in the CRM system to guarantee data accuracy and completeness.

• Handle resume backlogs utilizing proprietary AI/GPT tools.

• Extract candidate details from resumes and accurately input the data into the CRM.

• Summarize candidate resumes with custom GPT tools to assist recruiter evaluations.

• Identify relevant skills and keywords from resumes to enhance candidate matching and searchability.

• Create, configure, and manage job orders within the CRM system.

• Source qualified candidates via LinkedIn, Facebook Groups, and other online platforms.

• Build, organize, and sustain candidate pipelines for current and future hiring requirements.

• Collect, organize, and oversee candidate resumes and recruitment documents.

• Execute high-volume data entry while ensuring exceptional accuracy and attention to detail.

• Assist with WIX website updates, including posting job opportunities and entering job-related information.

• Provide light bookkeeping and administrative support as required.

• Assist recruiters with operational and administrative tasks to enhance recruitment efficiency.

• Uphold confidentiality when managing candidate and company information.

• Continuously seek opportunities for improving recruitment workflows and operational processes.

⛳️ Requirements

• A minimum of 1 year of prior experience in recruitment support, administrative assistance, data entry, or recruitment operations is preferred.

• Familiarity with CRM systems or applicant tracking systems (ATS).

• Comfortable with learning and utilizing AI-powered tools, including custom GPT applications.

• Experience in sourcing candidates through LinkedIn, Facebook, and other social media platforms.

• Excellent computer literacy and technical aptitude.

• Strong organizational skills capable of managing large volumes of information.

• High level of accuracy and meticulous attention to detail.

• Excellent time management skills with the ability to prioritize multiple tasks.

• Strong problem-solving and critical thinking capabilities.

• Self-motivated with the ability to work independently.

• Reliable, dependable, and consistently able to meet deadlines.

• Professional written and verbal communication skills.

• Ability to manage confidential and sensitive information with discretion.

• Proficient in speaking and writing clear English.

• Relevant work experience is a must.

• Ability to submit an NBI clearance and/or Local Police Clearance background check prior to onboarding [mandatory].

• Must be available for video meetings with the camera on (when required).

🏝️ Benefits

• Dedicated HR & Contractor Support Team: Access to world-class assistance for inquiries, guidance, contract matters, and client communication.

• Premium VPN Access (Optional): A secure VPN license may be provided upon request to enhance privacy and security for client-related tasks.

• Top 1% VA Performance Training: Gain access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and enhance long-term client retention.

• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off based on the client’s needs and schedule.

• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.

• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.

• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.