Recruiting Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• We are seeking a highly organized and proactive Virtual Assistant to assist with daily administrative, operational, and communication tasks. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities with minimal supervision. This position demands excellent communication skills, effective time management, and the ability to work proficiently in a fast-paced environment.

• **Key Responsibilities:**

• - Deliver comprehensive executive and administrative support, including calendar management, email and inbox management, scheduling, meeting coordination, travel arrangements, document preparation, data entry, and project tracking.

• - Oversee daily operational tasks, maintain organized digital filing systems, update CRM and project management platforms, and assist with process documentation and SOP creation.

• - Aid recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles via various job boards, social media platforms, referrals, and networking channels.

• - Conduct initial candidate outreach and screening interviews, schedule interviews, maintain applicant tracking systems (ATS), and ensure a positive candidate experience throughout the hiring process.

• - Coordinate onboarding activities, which include offer letters, new hire documentation, background checks, and orientation scheduling.

• - Monitor recruitment pipelines, hiring metrics, and staffing progress while providing regular updates and recommendations to leadership.

• - Assist leadership in workforce planning by identifying staffing needs, building talent pipelines, and implementing efficient hiring processes that support business growth.

• - Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes.

• - Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company.

• - Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review.

• - Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time.

• - Handle confidential business, employee, and candidate information with professionalism and discretion.

• - Identify opportunities to enhance administrative and recruiting workflows, contributing to improved operational efficiency and team productivity.

• - Provide general administrative support and assist with special projects as assigned by leadership.

⛳️ Requirements

• **Qualifications & Skills:**

• - A minimum of 2 years of experience as an Executive Assistant, Virtual Assistant, Recruiter, Talent Acquisition Specialist, or in a similar role.

• - Proven experience in recruiting blue-collar, trade, construction, field service, or operational staff is preferred.

• - Strong understanding of sourcing techniques and candidate screening processes.

• - Excellent verbal and written communication skills in English.

• - Experience with Applicant Tracking Systems (ATS), CRM platforms, and recruiting tools.

• - Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and/or Microsoft Office Suite.

• - Familiarity with project management tools such as ClickUp, Asana, Trello, Slack, or Notion.

• - Strong organizational, analytical, and problem-solving skills.

• - Ability to manage multiple priorities while maintaining attention to detail.

• - Self-starter who can work independently with minimal supervision.

🏝️ Benefits

• **Why Join Us?**

• - Flexible work-from-home opportunity.

• - Chance to contribute to a growing business by enhancing efficiency and client experience.

• - Supportive and collaborative work environment.