Recruiting Manager

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Take ownership of the complete recruiting process for designated client roles, from initial intake to final offer.

• Identify, screen, and create a shortlist of qualified candidates through job boards, LinkedIn, referrals, and direct outreach.

• Conduct structured candidate screenings and present concise, insightful summaries to clients.

• Ensure consistent communication with candidates and maintain pipeline momentum throughout each search.

• Deliver a premium experience for both clients and candidates at every interaction.

• Engage in client intake discussions to grasp role requirements, cultural fit, and hiring priorities.

• Maintain proactive communication with client contacts regarding pipeline status, candidate quality, and search updates.

• Assist clients in making hiring decisions by providing organized candidate comparisons and guidance on next steps.

• Elevate complex client issues or trade-offs to the Director of Recruitment when necessary.

• Implement Flex HR's defined recruiting methodology, which includes role blueprinting, sourcing strategies, scorecards, and shortlist delivery.

• Consistently utilize intake forms, interview guides, and candidate tracking tools across all searches.

• Provide insights on effective practices and areas for improvement to enhance team-wide processes continuously.

• Support the implementation of new tools, templates, and best practices as directed by the Director.

• Keep candidate pipelines in HubSpot accurately updated at all times.

• Monitor and report key recruiting metrics such as time-to-submit, conversion rates, and offer outcomes.

• Identify bottlenecks or delays early and communicate status proactively to the Director.

• Participate in weekly pipeline reviews and delivery check-ins.

• Document all recruiting activities, candidate communications, and pipeline updates in HubSpot.

• Adhere to established workflows for pipeline visibility and client-facing communications.

• Value systems and standardization as essential components of an excellent client experience.

• Attend weekly team huddles and individual meetings with the Director of Recruitment.

• Collaborate with colleagues across Flex HR, including HR consultants and operations staff, to ensure seamless client service.

• Approach every interaction — both internal and external — with a positive, solutions-oriented mindset.

• Remain open to supporting additional initiatives as the organization expands.

⛳️ Requirements

• 5–7 years of full-cycle recruiting experience, preferably in a consulting, agency, or multi-client setting.

• Demonstrated ability to handle multiple open requisitions across various industries and client types simultaneously.

• Strong sourcing capabilities through LinkedIn Recruiter, job boards, and innovative direct outreach strategies.

• Experience with ATS or CRM systems; familiarity with HubSpot and/or Hireology is a plus.

• Exceptional written and verbal communication skills — able to craft sharp candidate summaries and engage confidently with client contacts.

• Highly organized with a keen attention to detail and consistent follow-through.

• Self-motivated individual who can work independently in a remote setting while remaining connected to the team.

• Understanding of HR best practices and basic employment law is advantageous.

• Proficiency in Microsoft Suite; experience with HRIS platforms (Paylocity, ADP, Gusto) is a plus.

🏝️ Benefits

• Comprehensive medical, dental, and vision benefits with a significant portion of the premium covered by the company.

• Health savings account, flexible spending account, and dependent care spending account.

• Company-paid employee assistance program (EAP) and short-term disability coverage.

• 401(k) plan with a 4% company match.

• Flexible paid time off starting at 3 weeks per year, increasing with length of service.

• 12 paid holidays each year.

• Educational assistance programs.

• Company wellness program featuring multiple presentations and access to one-on-one sessions with a wellness coach, with partial reimbursement available.

• $250 employee referral bonus.

• Monthly technology reimbursement.

• Birthday: “Day of birthday off”.

• Ongoing training and development opportunities.

• Virtual Flex Fun Club.

• Employee discount savings program.

• Excellent remote working environment that is energetic, friendly, fun, and collaborative.

• Access to a financial advisor for financial planning and consulting.