Recruiting Manager

📋 Description

• Take charge of the complete recruiting process for designated client roles, starting from intake to offer acceptance.

• Identify, evaluate, and curate a pool of qualified candidates through job boards, LinkedIn, referrals, and direct outreach.

• Conduct structured candidate screenings and provide succinct, insightful summaries to clients.

• Ensure consistent communication with candidates and maintain momentum in the pipeline throughout each search.

• Deliver an exceptional experience for both clients and candidates at every interaction.

• Engage in client intake discussions to comprehend role specifications, cultural alignment, and hiring priorities.

• Proactively update client contacts regarding pipeline status, candidate quality, and search developments.

• Assist clients in making informed hiring decisions with organized candidate comparisons and next-step recommendations.

• Escalate complicated client situations or trade-offs to the Director of Recruitment when necessary.

• Implement Flex HR's established recruitment methodology, encompassing role blueprinting, sourcing plans, scorecards, and shortlist presentation.

• Utilize intake forms, interview guides, and candidate tracking tools consistently throughout all searches.

• Provide constructive feedback on effective strategies and areas for improvement to enhance team-wide processes.

• Support the introduction of new tools, templates, and best practices as directed by the Director.

• Ensure candidate pipelines are accurately maintained and updated in HubSpot at all times.

• Monitor and report key recruiting metrics such as time-to-submit, conversion rates, and offer outcomes.

• Identify and communicate any bottlenecks or delays promptly to the Director.

• Participate in weekly pipeline reviews and delivery check-ins.

• Document all recruiting activities, candidate communications, and pipeline updates in HubSpot.

• Adhere to established workflows for pipeline visibility and client communications.

• Advocate for systems and standardization as essential components of an excellent client experience.

• Attend weekly team meetings and one-on-one sessions with the Director of Recruitment.

• Collaborate with colleagues across Flex HR, including HR consultants and operations personnel, to ensure seamless client service.

• Maintain a positive, solutions-oriented mindset in all interactions—both internal and external.

• Demonstrate a readiness to support additional initiatives as the organization expands.

⛳️ Requirements

• 5–7 years of comprehensive recruiting experience, preferably within a consulting, agency, or multi-client setting.

• Proven capability to manage multiple open positions across various industries and client types concurrently.

• Strong sourcing abilities utilizing LinkedIn Recruiter, job boards, and innovative direct outreach techniques.

• Familiarity with ATS or CRM systems; experience with HubSpot and/or Hireology is advantageous.

• Exceptional written and verbal communication skills—capable of crafting precise candidate summaries and engaging confidently with client contacts.

• Highly organized with a strong focus on detail and reliable follow-through.

• Self-motivated individual who can operate independently in a remote setting while remaining connected to the team.

• Understanding of HR best practices and fundamental employment law is a plus.

• Proficient in Microsoft Suite; experience with HRIS platforms (Paylocity, ADP, Gusto) is a plus.

🏝️ Benefits

• Comprehensive medical, dental, and vision coverage, with a significant portion of the premium paid by the company.

• Health savings account, flexible spending account, and dependent care spending account.

• Company-sponsored employee assistance program (EAP) and short-term disability benefits.

• 401(k) plan with a 4% company match.

• Flexible paid time off beginning at 3 weeks per year, increasing with tenure.

• 12 paid holidays each year.

• Educational assistance programs.

• Wellness program offering multiple presentations and access to one-on-one sessions with a wellness coach, with partial reimbursement available.

• $250 bonus for employee referrals.

• Monthly technology reimbursement.

• Birthday off as a “Day of birthday off.”

• Ongoing training and professional development opportunities.

• Virtual Flex Fun Club.

• Employee discount savings program.

• An excellent remote working environment that is energetic, friendly, fun, and collaborative.

• Access to a financial advisor for financial planning and consulting services.