Real Estate Virtual Executive Assistant

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Oversee calendars, arrange meetings, and manage appointments.

• Plan travel logistics and develop detailed itineraries.

• Serve as a point of contact between executives, clients, and team members.

• Manage email communications and prioritize messages for executives.

• Create reports, presentations, and other documents as required.

• Organize and keep digital files and records in order.

• Handle CRM systems and ensure client and property data is current.

• Draft contracts, offers, and agreements for review and signature.

• Manage property listings, advertisements, and marketing materials.

• Conduct research on property titles, market trends, and local regulations.

• Address inquiries from clients, buyers, and sellers.

• Arrange property showings, walkthroughs, and inspections.

• Follow up with clients and stakeholders to facilitate smooth transactions.

• Track and report on Key Performance Indicators (KPIs) and project deadlines.

• Assist in managing real estate transactions while ensuring compliance with timelines.

• Aid executives in executing strategies and reaching company objectives.

⛳️ Requirements

• Minimum of 2 years of experience as an Executive Assistant, ideally within the real estate sector.

• Skilled in managing CRM systems and utilizing project management tools (e.g., ASANA, Monday.com, or GHL).

• Strong organizational skills and the ability to multitask effectively.

• Exceptional written and verbal communication abilities.

• Tech-savvy, with expertise in Microsoft Office Suite and Google Workspace.

• Capable of prioritizing tasks and working independently in a remote environment.

• Bachelor's degree in Business Administration, Real Estate, or a related field (preferred but not mandatory).

• Knowledge of real estate processes, terminology, and contracts.

• Experience with managing social media channels and developing marketing campaigns.

• Bilingual in English and Spanish is preferred.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Flexible working hours and remote work options.

• Collaborative and supportive team environment.

• Health and wellness benefits.