Real Estate Specialist, Facilities R&M

This is a fully remote position, open to applicants in District of Columbia.

📋 Description

• Assess purchase order requests for facility repair and maintenance services to ensure accuracy, completeness, compliance, and appropriate trade classification.

• Oversee procurement support activities for a designated region.

• Confirm supplier quotes, scopes of work, pricing, funding, and accompanying documentation.

• Identify the suitable procurement pathway and escalate requests that necessitate Contracting involvement.

• Implement procurement policies, procedures, and controls.

• Detect and address issues related to funding, classification, scope, compliance, and data quality.

• Utilize judgment to resolve unique situations and escalate issues when necessary.

• Engage with stakeholders to gather information, clarify requirements, provide assistance, and address concerns.

• Ensure accurate classifications, coding, documentation, and data integrity within procurement and asset management systems.

• Organize, prioritize, and monitor requests to fulfill service-level expectations.

• Recognize recurring issues and propose enhancements to request quality, process efficiency, and data accuracy.

• Adapt to evolving processes, technologies, and organizational needs.

• Execute related procurement and administrative tasks as assigned.

⛳️ Requirements

• Bachelor’s degree in Business, Supply Chain Management, Procurement, Finance, Facilities Management, or a related discipline; or an equivalent combination of education and experience.

• Proven experience in procurement, purchasing, facilities operations, asset management, or a related area.

• Background in reviewing purchase orders, supplier quotes, and scopes of work.

• Familiarity with reviewing supplier pricing, budgets, funding requirements, or similar financial data is preferred.

• Experience in supporting facility repair and maintenance services, vendor management processes, or related trades is preferred.

• Proficiency with procurement or asset management systems, such as Maximo, Coupa, or similar platforms is preferred.

• Intermediate to advanced Excel skills, including pivot tables, lookup functions, data analysis, reconciliation, and trend identification.

• Experience utilizing Power BI dashboards and reports to assess operational and financial performance data.

• Capability to assist stakeholders through effective communication, customer service, and cross-functional collaboration.

• Understanding of procurement and purchase order processes, policies, procedures, and controls.

• Knowledge of facility repair and maintenance trades and service classifications.

• Ability to evaluate supplier quotes, scopes of work, pricing, funding, and procurement documentation.

• Strong analytical, problem-solving, decision-making, organizational, and follow-up abilities.

• Capability to work independently and identify when escalation or Contracting involvement is necessary.

• Exceptional attention to detail and accuracy in financial and procurement documentation.

• Proficient in Microsoft Outlook, Microsoft Office, procurement systems, asset management systems, and related business applications.

• Ability to maintain precision and meet deadlines within established processes and controls.

• Demonstrated eagerness to learn new technologies, systems, and business processes.

• Candidates must be authorized to work in the United States.

• The American Red Cross does not sponsor employment visas.

🏝️ Benefits

• Medical, Dental, and Vision plans.

• Health Spending Accounts & Flexible Spending Accounts.

• PTO: Starting at 15 days per year; based on job type and tenure.

• 11 paid holidays: six core holidays and five floating holidays.

• 401K with up to 6% match.

• Paid Family Leave.

• Employee Assistance Program.

• Short- and Long-Term Disability and Insurance.

• Service Awards and recognition.

• Mentorship that fosters career growth.

• Competitive compensation and benefits package.

• Fully remote work arrangement.